Administrative Assistant

Administrative Assistant

The Administrative Assistant provides essential administrative and clerical support to ensure efficient day-to-day operations of the program and department. This position plays a vital role in maintaining organized systems, supporting staff, and ensuring smooth communication within the facility. The ideal candidate is detail-oriented, organized, and enjoys contributing to a mission-driven team environment that serves youth in care.

Benefits include medical, dental, and vision insurance; 401(k) with up to 4% employer match with immediate vesting; paid time off and holidays; free RX delivery on most medications; tuition reimbursement and professional development; robust employee assistance program; and a supportive, mission-driven work environment.

Key responsibilities include providing administrative support to the department or team, coordinating special projects, managing correspondence, preparing and distributing general correspondence, reports, contracts, and memoranda, handling department data entry, providing computer support to staff, coordinating staffing support, ordering office supplies, operating standard office equipment, preparing purchase orders and requisitions, and performing other duties as assigned or needed.

Other duties include maintaining a high standard of role model behavior for youth, participating in training and professional development activities as required, reporting any acts, incidents, or conditions that may indicate inappropriate youth-to-youth or staff-to-youth relationships, reporting all use of physical force and unusual incidents in accordance with policy.

Qualifications include a high school diploma or equivalent, minimum of two years of general office experience preferred, strong customer service and multitasking abilities, excellent organizational skills, proficient verbal and written communication skills, ability to interpret, adapt, and apply organizational guidelines and procedures, capable of working independently and meeting deadlines, proficient in Microsoft Office Suite, and adaptable to learning new software systems. Other requirements include maintaining a valid state driver's license and meeting state criminal background check and pre-employment screening requirements.

Physical demands include ability to sit at a desk for long periods and perform extended data entry, being free of communicable diseases as defined by the state, and passing evaluation of physical techniques and certification exams.