Administrative / Project Support Coordinator

Administrative / Project Support Coordinator

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Draft applications are saved automatically and can be accessed through your candidate home account.
  • Final applications must be submitted prior to the close of the recruitment.

  • Once a recruitment has closed, applications will no longer be accepted.

• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

If you need assistance or have questions regarding the application process, please contact our Human Resources department at View email address on us.fitly.work .

Job Description

The Administrative and Project Support Coordinator for the Marketing/Communications Department will provide executive-level administrative, operational, and financial support to the department director. In addition, the incumbent will provide support in tracking marketing and communications activities and projects. This position serves as the central point of coordination among administration, the campus departments and programs, and the Marketing and Communications team, ensuring projects are completed on time and within scope.

Working in a collaborative environment, the Administrative and Project Support Coordinator manages project intake, prioritization, timelines, workflows, and resource allocation while providing exceptional customer service to internal stakeholders.

This position's work location is on-site at the Elko Nevada Great Basin College campus.

Major Responsibilities

Administrative and Operational Support, 30%

• Function as an executive assistant to the director, scheduling meetings, coordinating travel, ordering supplies, and related duties.

• Handle confidential, sensitive, and time-critical information with discretion.

• Schedule or book travel including the submission of internal forms, receipts, and reimbursement requests.

• Prepare meeting agendas and materials, document decisions and action items, and monitor follow-up responsibilities.

• Schedule maintenance and repair services, as well as other facility or IT services, as needed to ensure ongoing functionality.

• Compile global, department, campus, campaign, and project metrics and reports to assist in the evaluation of performance to KPIs.

• Provide administrative support for all aspects of institutional, campus, and departmental campaigns.

• Work closely with recruitment and admissions, academic departments, student affairs, and other departments to ensure strong bilaterial communication.

• Participate in departmental planning meetings and strategic initiatives.

Project Management Support, 40%

• Manage the department's project request process within the project management system (Hive) from intake through completion.

• Support the development of project plans, timelines, and production schedules for marketing and communication initiatives. Monitor and prepare progress reports.

• Coordinate multiple concurrent projects while balancing priorities and deadlines.

• Identify issues and barriers to progress. Work with the department director and team to proactively develop solutions to keep projects on schedule.

• Ensure projects are completed on time, within scope, and according to established quality standards.

• Review incoming project requests for completeness, clarify objectives and deliverables, identify required approvals, and obtain missing information before projects enter production

• Manage the department's project request process in the department's project management platform. Assist in guiding the workflow and facilitate coordination among team members.

• Maintain project documentation, calendars, and production schedules.

• Recommend improvements to workflows that increase efficiency and customer satisfaction.

Stakeholder and Event Support 15%

• Serve as a liaison between campus departments and the Marketing and Communications team in items relating to project status, troubleshooting issues, and post-project follow up.

• Occasionally travel between campuses, centers, or other sites-which may involve overnight travel-when needed.

• Assist in capturing client and stakeholder expectations and support setting realistic expectations regarding deliverables and schedules.

• Facilitate communication throughout the project lifecycle.

• Manage client satisfaction surveys and reporting.

• Coordinate the development, execution, and assessment of events including attendance and coverage as needed.

Financial and Vendor Coordination, 10%

• Monitor departmental expenditures, reconcile purchasing and invoice records, maintain supporting documentation.

• Coordinate vendor quotes, purchase documentation, production schedules, delivery requirements, and invoice reconciliation in accordance with institutional procedures.

• Coordinate with external vendors when necessary, including printers, advertising agencies, photographers, and promotional vendors.

• Oversee tracking of resources including effort, fiscal/budgetary resources, in-kind resources, and purchased materials.

• Order materials and supplies for the department and track expenditures to budget.

Other Duties, 5%

• Perform other duties as assigned.

Minimum Qualifications

• Two years of progressively responsible experience in administrative and operational support.

• Experience managing multiple projects with competing deadlines.

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Excellent interpersonal skills.

• Proficiency with Microsoft Office or Google Workspace.

• A valid driver's license.

Preferred Qualifications

• Three years of progressively responsible experience managing projects, preferably in marketing, communications, higher education, or a similar environment.

• Bachelor's degree, preferably in Marketing, Communications, Business Administration, Project Management, or a related field or a combination of education and experience.

• Experience working in higher education.

• Experience using project management software (such as Asana, Monday.com, Trello, Wrike, Basecamp, or similar platforms).

• Familiarity with digital marketing, social media, website projects, print production, and branding.

Knowledge, Skills, and Abilities

The successful candidate will demonstrate the ability to:

• Organize and manage numerous projects simultaneously.

• Establish priorities in a fast-paced environment.

• Build positive working relationships across campus.

• Communicate clearly with technical and non-technical audiences.

• Think strategically while managing day-to-day details.

• Exercise sound judgment and maintain confidentiality.

• Work independently while contributing to a collaborative team.

• Analyze workflows and recommend process improvements.

• Adapt to changing priorities and institutional needs.

Physical Requirements

• Ability to work in a standard office environment.

• Frequent use of computers and standard office equipment.

• Occasional lifting of materials up to 45 pounds.

• Occasional evening or weekend work in support of campus events.

Compensation Grade

Administrative Faculty - B

This is a 12 month "A" contract, 12 month contracts are used for year round programs.

The budgeted salary range for this position is $44,756 to $55,945. Salary is based on relatable education and experience, internal equity and budgets.

Remarkable Retirement

Our retirement plan is beyond compare. Your 19.25% contribution is generously matched by the University. With the faculty retirement plan, you are 100% vested your first day. Sit back and watch your retirement dollars grow! All permanent employees on an annual "A" or "B" contract who are employed at least 50% full-time are eligible to participate in the NSHE retirement program unless they are members of PERS of Nevada.

Perks of Working at Great Basin College

• Health insurance options including medical, dental and vision

• 12 paid holidays

• Life insurance, long-term disability

• Generous annual and sick leave with 24 annual leave days, a beginning balance of 30 sick leave days.

• ComPsych supports employees through life's difficult moments.

• No state income tax!

• Free Parking

Grants-in-aid for Faculty Employees

Great Basin College is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Faculty can take up to six credits per semester at a reduced rate. Dependents of faculty have unlimited credits, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee's spouse or domestic partner.

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact View email address on us.fitly.work

The following must be attached to your application:

• Resume/CV - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

• Cover Letter

• Three Supervisory References - Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Additional Information

Transcripts

Newly hired faculty must assure that their official transcripts are sent by the degree granting institution(s) to Great Basin College Human Resources Office within 30 days from the effective date of employment. Regionally accredited institutions must have awarded academic degrees.

If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Any expense related to the evaluation will be the responsibility of the candidate.

Background Check

An online background check will be required of the selected applicant; a third-party administrator will perform this.

Sponsorship

GBC is not able to support sponsorship for employment. Candidates must be eligible to work in the United States.

Open Until Filled

This posting will be posted for a minimum of 30 days from 7/30/2026 or until filled. Applications may be reviewed upon receipt. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

All document(s) must be received on or before the closing date of the job announcements.

Schedules are subject to change based on organizational needs.

HR will attempt to verify academic credentials upon receipt of hiring documents.

NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

About Great Basin College

Located in the high desert of rural Nevada, Great Basin College is a Carnegie classified baccalaureate and associates degree granting institution embracing a comprehensive hybrid mission to deliver a full four-year liberal arts and sciences, community college and applied technical learning curricula. With its main campus in Elko, a beautiful site with residential housing and state-of-the-art learning technologies, GBC serves the largest geographic area of Nevada's colleges. Great Basin College serves the citizens residing in ten of Nevada's most rural counties, covering 86,514 square miles and bordering five states. This service area includes centers in Battle Mountain, Ely, Pahrump and Winnemucca. Additionally, satellite locations can be found in twenty other frontier communities.

Our vast geography is known for its spectacular mountain ranges and picturesque valleys, providing a myriad of outdoor recreational opportunities. In addition, Elko is home to several well-known western museums and the world renown, National Cowboy Poetry Gathering, begun 35 years ago to honor and share the traditions of Western storytelling, nurturing the expressive culture of the American West.

GBC provides a "private college" experience with public college affordable access to postsecondary education in an environment that embraces and respects all cultures. It stands among the most innovative colleges in America, integrating many disciplines into single courses and programs, helping students to develop critical thinking and self-directed learning skills. Graduates of Great Basin College are fully prepared to enter their chosen careers with the knowledge and confidence to succeed in the global marketplace.

For more information visit GBC or the Area website .

To apply, visit

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