Remote IT Budget and Operations Coordinator

Job Description

Job Description

Remote IT Budget and Operations Coordinator requires: 3+ years of experience in budget coordination, financial operations, FP&A support, accounting support, or a related role with meaningful responsibility for budget tracking and reporting Demonstrated experience managing budgets, tracking budget versus actuals, maintaining detailed financial trackers, supporting forecast updates, and identifying spend variances Strong organizational skills with the ability to manage multiple cost centers, recurring reporting cycles, deadlines, and follow-up activities with accuracy Ability to work accurately with detailed financial data, invoices, purchase orders, and supporting documentation while maintaining organized records Experience supporting procurement, invoice processing, contract documentation, and vendor workflow activities is preferred and will help support the secondary responsibilities of the role Advanced Excel skills are required, including formulas, pivot tables, lookups, reconciliations, and the ability to analyze and manage detailed budget, invoice, and forecast data Comfort working with IT leadership, Finance, Procurement, and cost center owners to gather updates, reconcile information, and support decision-making Strong written and verbal communication skills with a service-oriented, responsive approach Detail-oriented, dependable, and able to execute administrative tasks with accuracy and consistency Familiarity with regulated or process-driven environments is preferred

Duties:

Budget Own and maintain a detailed IT budget tracker across multiple cost centers, ensuring budget data is accurate, current, and organized Track budget versus actuals on a recurring basis, identify variances, and prepare clear reporting for IT leadership and cost center owners Partner with cost center owners to collect updates, validate spend, reconcile planned versus actual expenses, and maintain forecast accuracy Support monthly budget review cycles by updating financial trackers, organizing supporting detail, and following up on open items Review invoices and spend records against budgets, purchase orders, and contract terms to help ensure accurate coding and payment readiness Use advanced Excel skills to manage large data sets, perform reconciliations, build formulas, and prepare routine budget reporting and analysis