Manager, Global Workplace Operations

Return to jobs list Manager, Global Workplace Operations Job type: Full Time · Department: Workplace Operations - 543 · Work type: On-Site · USD 150,000-180,000 / year San Francisco, California, United States About the Company Cover Genius is a Series E insurtech that protects the global customers of the world’s largest digital companies including Booking Holdings, owner of Priceline, Kayak and Booking.com, Intuit, Uber, Hopper, Ryanair, Turkish Airlines, Descartes ShipRush, Zip and SeatGeek. We’re also available at Amazon, Flipkart, eBay, Wayfair and SE Asia’s largest company, Shopee. Our partners integrate with XCover, our award-winning insurance distribution platform, to embed protection for millions of customers worldwide each year. Our team and products have been recognized with dozens of awards including by the Financial Times which ranked Cover Genius as the #1 fastest-growing company in APAC in 2020. Our diverse team across 20+ countries and many language groups commit itself to diverse cultural programs, in particular “CG Gives” which makes social entrepreneurs out of us all and funds development initiatives in global communities. Our People are Bold, Authentic, Purposeful and Inspired Our People are not Perfect, Traditional, Complacent or Cautious About the Role As the Manager of Cover Genius’ global workplaces, this role is responsible for keeping the balance between the comfort of the familiar and the distinction of location across our global offices, currently located in San Francisco, Sydney, Amsterdam, New York, London, Montevideo and Vancouver. Managing a team of individuals on the ground in each location, this role will guide and shape the culture of each office, as well as the ways we collaborate together in person through in-office work, collaborative events and gatherings that involve our partners and our communities as well as employees. This role is also responsible for our San Francisco Headquarters and the daily office operations both locally and globally: managing facilities, coordinating workplace services, and ensuring a seamless employee experience. You will collaborate with cross-functional teams to optimize processes, maintain a safe and welcoming work environment, and support company culture. Your team brings our purpose to life by working at the very heart of our business as innovators across all administration and service areas relating to our offices. To drive success in this role, you will have strong organizational skills, excellent interpersonal skills, experience with real estate globally, including leasing, as well as basic knowledge on operating AV systems and other applications required. As the Manager, Global Workplace Operations you will: Build and maintain relationships with your stakeholders Manage the team across workplace operations and service offerings globally Manage the San Francisco workplace day to day operations and service offerings Manage vendors and build relationship Manage workplace operations budgets globally Collaborate with the People team functions to support onboarding, culture initiatives, events and employee experiences. From managing day-to-day facility operations to ensuring other initiatives are in place, your work will shape how our offices feel and function globally. Whether it’s streamlining processes, supporting workplace safety, ensuring compliance or championing a seamless workplace experience, your impact will be felt across all our hubs. Regular collaboration with other team members and Leadership Team in the office/hubs will be key in ensuring our work environments are safe, compliant, and conducive to productivity, reflecting our culture and commitment to excellence are achieved. Key Responsibilities Department management Set long-term strategy for the workplace ecosystem across multiple locations. Oversee large real estate/facilities projects (build-outs, major renovations). Lead the Workplace department. Own global budget; responsible for P&L. Ensure workplace strategy supports culture, productivity, and talent attraction/retention in deep collaboration with the rest of the People team functions. Workplace Administration Maintaining workplace organization and its layout Management of office and kitchen supplies including asset inventory Management and recording of incoming and outgoing mails Provision of general administrative functions to support the smooth running of the office. Serve as the main point of contact for any workplace-related issues and address employee concerns promptly. Organize lunches, catering and internal events Facilitates office orientations/inductions and issuance of equipment in collaboration with the People Team and other employee needs as part of new employee onboarding process Arrange collection of equipment and deactivation of access as part of employee offboarding process Monitor and manage the office operational budget, ensuring cost-effective solutions for supplies, utilities, and other office needs. Facility Management Meeting room management and bookings including set up and support Workplace cleanliness and maintenance Management and maintenance of security and access control Establishing good working relationships with building management and vendors Work Health and Safety Ensuring that the workplaces are compliant with the safety standards Establishment of health protocols as needed Social Responsibility Provide assistance in any sustainability initiatives Provide assistance in any CG Gives including research, charitable events or anything related to charitable initiatives Event Management Responsible for Executive and Board meetings including logistics required by Board of Directors Assist in securing event venues, catering and decorations (as needed) Assist in booking team bonding activities and dinners Assist in external event planning and execution Liaise and work closely with Marketing Team for any assistance required for Marketing events Perform other duties that may be required from time to time that are relevant to the role What you will bring Proven experience in office, facilities and events management, managing Exec Level meetings and arrangements or other related workplace operations roles for at least 10 years. Experience leading a team globally and a deep understanding of the realities of managing across multiple timezones. Experience with real estate selection, lease negotiation and landlord management Experience managing multiple priorities and delivering work quickly and to a high standard Adaptability and the ability to think quickly to reach a solution (things don’t always go to plan) Experience with working with people from different cultures and levels with excellent communication skills and a collaborative mindset. Detail oriented, flexible and thinks out of the box Knowledge of health, safety, and security protocols within the workplace. Ability to negotiate with vendors and manage budgets effectively What you will have Proactiveness - Able to anticipate potential disruptions and implementing preventive measures Problem-Solving & Adaptability - Quickly resolving issues and adapting to changing workplace needs Resilience - Maintain positive attitude at all times especially during tough times Communication & Stakeholder Management - Liaising between employees, Leadership Team and vendors Customer Service Orientation - Employees are our customer and our focus is enhancing workplace to provide good employee experience Analytical Thinking - Assess complex situation, optimize processes and cost control Why Cover Genius? Cover Genius not only cares about being the best in our industry, we care about our team. We’re a business that understands life can be fluid and so we flex to ensure we provide the environment to suit that. What does that mean? Flexible PTO. Employee Stock Options - we want our people to share in our success, we reward them with ownership for their contribution in creating a world-class company. Work with like-minded people who are passionate about both the work we're doing and giving back. Our CG Gives programs enables us to all become philanthropists through our peer recognition and rewards system. Social Initiatives - pictures speak a thousand words! Sound interesting? If you think you have the best composition of the above, send us your resume and let's chat! Cover Genius promotes diversity and inclusivity. We don't tolerate discrimination, demeaning treatment of anyone, or harassment due to race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status. By submitting your application, you acknowledge that we may collect, store and process your personal data for recruitment purposes. To ensure a fair evaluation, we may use AI to assist in sorting applications, but all final decisions are made by our hiring team and no candidate dispositions are automated. We will keep your information on file for three years from the date of your application. For detailed information about how we handle your data and our use of AI, please review our full Privacy Policy. * The cash compensation range for this role is $150,000- $180,000. Compensation will vary based on experience. #J-18808-Ljbffr Neara