Billing Associate

Billing Associate

The Billing Associate position is accountable for creating accurate invoices and revenue reconciliation for road safety and traffic management services. The position requires the ability to coordinate with clients, branch personnel and our Accounts Receivable Team.

Includes but is not limited to the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management.

• Document Auditing: Verify work tickets match Quotes, Subcontracts or Purchase Orders to ensure that billed services perfectly match project requirements.
• Invoice Generation: Prepare and issue timely, accurate invoices based on field work tickets, Subcontracts, Quotes, etc. Prepare certain specialized forms such as AIA document, lien waivers, and sworn statements within the construction industry. Process Change Orders to the Subcontracts in our Billing Software, Excel Spreadsheets and AIA documents. Submitting monthly billing to our clients in a timely manner.
• Time Management: Multi-task with billing issues as they arise which require flexibility and the ability to prioritize work in order to meet the deadlines set by management.
• Dispute Resolution: Collaborate with project managers and our branch managers in response to customer questions, issues & requests.
• Compliance & Reporting: Review reports to ensure all costs have been correctly applied and prepare monthly Variance reports for FDOT projects. Update Billing Spreadsheet with issued invoices. Update the customer master file with contact information.

High School diploma or equivalent is required; coursework in accounting, business or finance is highly preferred. 1-3 years of billing, accounting or administrative experience, ideally within the construction industry. Proficiency in Microsoft Office (specifically Excel spreadsheets) and experience using accounting software.

Competitive pay and growth. Full comprehensive benefits package. Vacation and PTO (Paid time Off). 401(K) Plan + Company Match.

Strong communication and problem-solving skills. Ability to develop & maintain positive relations with internal management & external customers. Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment. Highly organized and extreme attention to detail. Strong computer and data entry skills. Experience with Microsoft Office, especially Excel. Customer Service Attitude. Ability to work well both independently and in a team environment. Occasional lifting up to 10 lbs. Ability to work in a climate-controlled office environment. Vision adequate (including corrected vision) to perform essential job functions. Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions. Ability to read and write in English in order to process paperwork and communicate with clients and internal customers. Must be able to sit or stand for extended periods of time. Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone.