Office Clerk

Office Clerk

The Office Clerk is responsible for supporting daily plant operations. This role serves as a key administrative resource for the facility, ensuring accurate records, efficient communication, and effective coordination of office and plant activities.

Key Responsibilities

• Manage contractor compliance activities, including maintaining current Certificates of Insurance (COIs) and communicating compliance requirements to contractors.
• Maintain vendor databases and compliance records, including administration of annual quality surveys.
• Complete daily production entries, verify production logs for accuracy, reconcile inventory counts, and report discrepancies.
• Facilitate product returns and transfers as needed.
• Generate purchase orders, process invoices, and coordinate accounts payable activities with corporate headquarters.
• Manage plant petty cash.
• Process daily milk ticket changes and submit milk ticket information to finance for tracking and reporting.
• Order and manage office supplies.
• Coordinate meetings, catering arrangements, presentations, and other administrative support activities.
• Serve as the primary point of contact for visitors, answer telephone calls, assist with mail and package distribution, and provide general front office support.
• Perform other duties as assigned.

Qualifications

Required

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with HRIS systems or the ability to learn new software systems quickly.
• Strong verbal and written communication skills.
• Strong organizational, planning, and administrative skills.
• Ability to research, analyze, and interpret information from multiple sources.
• Ability to establish and maintain positive working relationships with employees, management, vendors, and contractors.
• Self-motivated with the ability to work independently and take initiative.
• Strong attention to detail and accuracy.

Preferred

• Experience in an administrative, office coordinator, plant administrator, or similar support role within a manufacturing or industrial environment.
• Experience with accounts payable processing and purchase order administration.
• Experience supporting inventory, production reporting, or operational recordkeeping.
• Demonstrated flexibility and adaptability in a fast-paced environment.
• Commitment to continuous learning and openness to diverse perspectives and ideas.

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities.

This job description is not designed to contain a comprehensive list of responsibilities that are required of the role. Responsibilities may change at any time with or without notice.

MMPA provides the opportunity for meaningful work that makes a difference in the dairy industry and in our communities. The diverse talents and perspectives of our employees help us to meet the needs of our member farms and the customers we serve.

We are interested in every qualified candidate who is eligible to work in the United States.

MMPA is committed to maintaining a safe, healthy, and productive environment for all employees as one of our top priorities. As part of our commitment to your well-being and workplace safety, all applicants are required to undergo a drug screening and background check as part of the hiring process.

We are not accepting unsolicited candidate introductions, referrals, or résumés from third-party recruiters or staffing agencies for this position.

MMPA is an equal opportunity employer.

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