Parish Secretary - St. Thomas the Apostle Catholic Church

Parish Secretary - St. Thomas the Apostle Catholic Church

Job Category: Parish Administration

Full-Time

On-site

St Thomas, Apostle Church Washington, DC 20008, USA

Description

The mission of the Roman Catholic Archdiocese of Washington is to spread the light of the Gospel of Jesus Christ to the world. In the faithful pursuit of this mission, the Archdiocese is seeking a Parish Secretary for St. Thomas Apostle Catholic Church. The Parish Secretary reports to and performs general support for the Pastor to include: typing, establishing/maintaining database for mailing lists and reports, managing telephone calls, maintain office calendar, maintain weekly parish bulletin, handling correspondence and document preparation, scheduling meetings and events, manage office inventory/purchasing and other office duties.

Duties and Responsibilities

• Answer the office phone during business hours.
• Records clear and accurate messages
• Handles routine questions about policies
• Greets visitors
• Provides secretarial and clerical services to the Pastor
• Prepares regular and bulk mailing
• Screens incoming mail
• Distributes mail and other related material
• Maintains filing system
• Manages office inventory of general supplies
• Provides recordkeeping services for the office
• Maintains records for the office (e.g. directory, mailing list, events calendar, check requests, etc.)
• Manages parish database
• Coordinates and schedules volunteers in the office.
• Manage parish website and social media outlets
• Oversees parish bulletin
• Opens and closes the office

Qualifications

Required Education and Experience

Must be a practicing Catholic, High School diploma required, 3 to 5 years' administrative experience required.

Knowledge, Skills, and Abilities

Type 50+ wpm. Candidates must have the ability to communicate effectively both orally and in writing as well as excellent organizational and people skills. Advanced skills in MS Office (Word, Excel) and common social media platforms required and knowledge of CMS (Church Management Solutions) software a plus.

Work Environment

This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Roman Catholic Archdiocese of Washington