Administrative Assistant

Job Description

Job Description

We are seeking a detail-oriented Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who excels in managing administrative processes, maintaining accurate records, and supporting program-related documentation in a structured environment. This is a contract to hire position and is fully onsite with hours of Monday-Friday 8-4:30.

Responsibilities:

• Perform accurate data entry and maintain organized, up-to-date administrative and program records.
• Assist with income recertification processes for financial assistance programs by collecting, reviewing, and verifying required documentation in compliance with program guidelines.
• Support compliance efforts by ensuring files are complete, audit-ready, and aligned with regulatory requirements.
• Coordinate and track documentation related to eligibility, renewals, and participant records.
• Provide general administrative support, including filing, scanning, correspondence, and document management.
• Collaborate with internal teams to ensure timely processing of forms, updates, and program-related requests.
• Help streamline administrative workflows to improve efficiency and accuracy across office operations.
• Participate in initial training during the first month to learn workflows, expectations, and office procedures.

• Previous experience in an administrative assistant, receptionist, or office support role.
• Ability to handle inbound calls professionally and communicate clearly with visitors and staff.
• Strong data entry skills with careful attention to detail and accuracy.
• Comfortable performing a wide range of administrative office duties in a fast-paced environment.
• Reliable attendance and the ability to work a Monday through Friday, 8:00 a.m. to 4:30 p.m. schedule.
• Must be able to complete all candidates required to undergo background verification and a 10-panel substance screening as part of the hiring process.