Potential Vacancy School Bookkeeper 26-27 SY

Bookkeeper

Orange Beach City Schools

Reports to: Principal or Designee/Chief School Finance Officer

Job Goal: To assist in the administration in the smooth and efficient operation of the Finance Department

Qualifications:

• Holds a high school diploma or equivalent / Bachelor's degree preferred
• Post-secondary training in bookkeeping or accounting or minimum of three (3) years bookkeeping experience
• Computer skills, word processing, data entry, and experience with accounting software
• Task oriented and service oriented work habits
• Proficiency in oral and written communication skills
• Demonstrates aptitude or competence for assigned responsibilities
• Alternatives to the above qualifications as the Board might find appropriate and acceptable

Performance Responsibilities:

• Maintains a complete systematic set of records of all financial transactions
• Consults with the supervisor(s) regarding all reports and their preparation
• Respect the confidentiality of information pertaining to students, staff and school-related business
• Manage accounts payable expenditures
• Assign, enter and reconcile purchase orders
• Collect, record and deposit monies from concessions, fundraisers, school fees, and etc.
• Manage school system credit card(s)
• Reconciles accounts
• Assist in securing appropriate forms for all vendors
• Assist in the preparation and maintenance of Accounts Payable files
• Assist in payroll activities of the system in compliance with sound business practices, school board policies, and federal and state laws
• Assist in preparing journal entries and wire transfers for all payroll tax liabilities
• Assist in approving and posting payroll entries to the general ledger or spreadsheet
• Assist in preparing expense transfers to charge payroll transactions to the correct site or department budget
• Serve as a resource to schools and departments for payroll matters
• Assist in maintaining the system control maintenance payroll tables
• Assist in the preparation and maintenance of employee payroll files
• Assist in balancing and printing annual W-2 forms and submit to federal and state authorities
• Exercise a service orientation when working with others
• Communicate in an effective and timely manner with cost centers served
• Utilize appropriate strategies and problem-solving tools to make decisions regarding payroll, delivery services and the evaluation of services provided
• Interpret and enforce statutes, Department of Education rules, system policies and procedures as they relate to payroll
• Communicate effectively with the public, staff members, administrators and other contact persons using tact and good judgment
• Properly uses and cares for equipment and material resources of the school system
• Supports and complies with school system rules, administrative procedures, local Board policies, and state, federal, and local regulations
• Performs other tasks and assumes other responsibilities as may be assigned by supervisor(s)

Terms of Employment/Salary: 12 month (240 Days) / Non-Exempt / To be determined, commensurate with local salary matrix, credentials, and experience.

Evaluation: Performance to be evaluated in accordance with provisions of the Board's policy on Evaluation of Classified Personnel.