Administrative Specialist I Immunizations Specialist

Job Description Summary

Job Description

Job Type: Classified

Job Classification: 5754 - Administrative Specialist I

Salary Grade: 6

Pay Range

Hiring Range: $21.76 - $25.56 Per Hour

Pay Range: $21.76 - $29.36 Per Hour

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.
• Pay Range is the entire compensation range for the position.
  

THIS IS A GRANT-FUNDED POSITION ENDING JUNE 2027.

Join the Pima County Health Departments Vaccine Preventable Disease Program and help protect our community through immunization education and meaningful partnerships. This position provides an opportunity to serve as a trusted immunization resource while collaborating with clinical teams community organizations and residents throughout Pima County.

In this role youll coordinate vaccination services for homebound residents connect community partners with essential resources support outreach initiatives and help translate evolving vaccine guidance into practice. This is an ideal opportunity for someone who enjoys building relationships solving problems and turning public health knowledge into meaningful action. If you are passionate about disease prevention and want to make a direct impact on the health and well-being of our community we encourage you to apply.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff and acts as an internal departmental coordinator for support activities such as personnel purchasing payroll or program specific functions;
• Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies or refers questions to appropriate staff;
• Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues;
• Coordinates schedules and organizes unit program or departmental calendars and meetings;
• Leads and participates in the preparation and processing of accounting documentation such as requisitions purchase orders claims and fund transfers;
• Creates maintains and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports;
• Coordinates and monitors standard departmental Intergovernmental Agreements (IGA) contracts and other obligatory agreements with affected agencies contractors and service providers;
• Researches compiles and performs initial analysis of information and prepares routine recurring and special reports correspondence memoranda personnel forms operations manuals and other documents for supervisory review and approval;
• Compiles and summarizes statistical and operational data and prepares periodic and special reports;
• Compiles information utilized in unit budget preparation monitors miscellaneous expenditures and reports to supervisor on program budget activities;
• Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created;
• Establishes and maintains specialized reference files and reference materials.

Minimum Qualifications:

Associates degree from an accredited college or university in one of the following disciplines: public administration business administration management or a closely related field as determined by the department head at the time of recruitment.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year with Pima County as an Administrative Assistant III or closely-related professional administrative classification.

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

• Minimum one (1) year experience working with an immunization program.
• Experience with/knowledge of educating others about immunization guidance or other infection prevention methods.
• Experience collaborating with community partners.
• Experience with professional communication both written and oral.
• Minimum three (3) years experience with/knowledge of Microsoft Office Suite including Outlook Word PowerPoint and Excel.
• Experience managing program or clinic inventory including tracking supplies ensuring proper storage and coordinating restocks.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human may berequiredas part of the selection process.

Supplemental Information:

Licenses and Certificates : Valid driver license isrequiredat time of application. Valid AZ driver license isrequiredat time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review todetermineapplicants suitability tooperatecounty vehiclesin accordance withPima County administrative procedures. Failure to obtain andmaintainthe required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record. Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation.

Special Notice Items : The Countyrequirespre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. This position will require post-job offer proof of immunization(s) or immunization(s) and/or a TB Countydetermineswhether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship.

Physical/Sensory Requirements: Physical and sensory requirements will be determined by position.

Working Conditions : Working conditions will be determined by position.

EEO Information : Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practiceson the basis ofrace color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.

Required Experience:

IC