Accounts Payable Associate

Accounts Payable Associate

Location: Miami, Florida Type: Direct Hire Compensation: $45,000.00 - $55,000.00 Contractor Work Model: Onsite Hours: 40.0

Responsibilities

• Prepare, review, and process Housing Assistance Payment (HAP) data files, ensuring all payment information is accurate, approved, and processed timely.
• Coordinate monthly and supplemental check runs, including payment approvals and disbursement activities to ensure accurate payments to landlords and vendors.
• Manage the collection, validation, and reconciliation of HAP-related payment data and review payment reports to identify and resolve discrepancies.
• Support the full HAP contract payment lifecycle, including unit reconciliations, owner setup, payment documentation, and maintenance of accurate records.
• Serve as a primary point of contact for landlords, tenants, and internal stakeholders regarding payment inquiries, discrepancies, and resolution of payment issues.
• Facilitate electronic payment processes, including direct deposit enrollment and maintenance of payment records.
• Monitor program financial activity, including leasing levels, funding utilization, cash flow, and payment trends to ensure effective fiscal management.
• Prepare and submit required HUD Voucher Management System (VMS) reports and maintain accurate leasing forecasts in both units and dollars.
• Review, reconcile, and analyze financial and operational data to ensure compliance with program requirements, internal controls, and applicable regulations.
• Compile, organize, and prepare financial, statistical, and management reports to support program operations and decision-making.

Qualifications

• Minimum of two (2) years of recent experience in fiscal management, accounts payable, accounting, financial operations, or a related field with an operation comparable in complexity to the Housing Choice Voucher (HCV) program; an equivalent combination of education and relevant experience may be considered.
• Ability to obtain all required certifications within established timeframes.
• Advanced proficiency in Microsoft Excel and experience utilizing specialized Public Housing Authority (PHA) software systems.
• Strong knowledge of accounting principles, practices, and systems, including general ledger maintenance, journal entries, accounts payable, accounts receivable, reconciliations, and financial reporting.
• Demonstrated ability to analyze financial information, identify discrepancies, solve complex problems, and maintain accurate financial records.
• Experience preparing, compiling, and presenting financial, statistical, and management reports.
• Working knowledge of financial management systems, data processing applications, and automated reporting tools.
• Strong analytical and organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
• Excellent verbal and written communication skills, with the ability to effectively communicate financial and business information to management, staff, landlords, tenants, and external stakeholders.
• Proficiency in written and spoken English required.
• Professional working proficiency in Spanish and/or Haitian Creole preferred.