Accounts Payable Clerk

Job Description

Job Description

Join our team! Hiring in Conway AR, the Accounts Payable Clerk is responsible for processing and maintaining all accounts payable functions. The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

• Receive, review, verify, and process vendor invoices for payment.

• Match invoices with purchase orders, receiving documentation, and supporting approvals.

• Verify proper account coding and allocate expenses to the appropriate HUD programs, grants, and general ledger accounts.

• Prepare and process weekly accounts payable batches and electronic payments.

• Maintain vendor files, including W-9 forms, insurance certificates, and required documentation.

• Reconcile vendor statements and resolve invoice discrepancies in a timely manner.

• Respond professionally to vendor inquiries regarding payment status.

• Monitor payment due dates to ensure timely payments and avoid late fees.

• Process employee reimbursements in accordance with agency policies.

• Assist with month-end and year-end closing activities related to accounts payable.

• Prepare accounts payable schedules and supporting documentation for auditors.

• Maintain organized financial files and records in accordance with HUD record retention requirements.

• Assist with annual Form 1099 preparation and reporting.

• Maintain compliance with HUD regulations, federal requirements, state laws, procurement standards, and Authority policies.

Education or Experience

• High school diploma or GED required.

• Associate degree in Accounting, Business Administration, Finance, or a related field preferred.

• Minimum of two (2) years of accounts payable or accounting experience preferred.

• Experience with governmental, nonprofit, or public housing accounting is preferred.

• Experience using accounting software and Microsoft Excel required.

• Knowledge of HUD financial regulations and procurement requirements is preferred.

• Strong mathematical, organizational, and analytical skills.

• Ability to prioritize multiple assignments while meeting deadlines.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality and exercise sound judgment.

• Possession of a valid Arkansas Driver's License.