Mailroom/ Office Specialist

Job Responsibilities:

• Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment.
• Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services.
• Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach.
• Schedules meeting rooms, ensuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients’ meeting times.
• Performs light clerical/admin asst duties: o Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required.
• Prepares documents, maintains files and calendars, schedules, appointments and meetings as required.
• Prepares legal documents and correspondence from draft or dictated text as required.
• Manages calendars and assists in meeting deadlines as required.
• Provides light housekeeping duties, maintaining an organized workspace.

Skills:

• MS Office Suite experience, specifically Word, Excel and Power Point.
• Two years of related business experience preferred, strong preference for Admin, particularly in a law firm/legal environment.

Education/Experience:

• HSD or GED