Program Administrative Specialist

: Department:

Student Conduct and Community Standards

The Office of Student Conduct and Community Standards supports the University's dedication to student success and its educational purposes and goals by publishing, enforcing, drafting and interpreting standards of student behavior and related policies and procedures; facilitates student and community developmental and ethical growth opportunities promoting personal integrity, civility, self-responsibility, citizenship and appreciation for diversity; works to maintain a safe and productive environment supporting the University's educational purpose and the students' educational goals; and promotes the privileges and responsibilities associated with a student's affiliation with the University.

Position Overview:

The incumbent will create and manage student conduct files in the UMBC student conduct records database (Advocate by Simplicity).

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $51,069 and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC? Check out Glassdoor or Indeed. For 15 years in a row UMBC has been recognized as a Great College to Work For!

Telework:

A hybrid telework schedule may be available.

Responsibilities:

Specific duties include: oversight of day-to-day operations of the front office, and training/supervising the Administrative Assistant II position; designing/creating statistical reports; running periodic reports and taking independent action based on interpretation of database output. Prepare draft reports and recommendations.

Other duties may include: preparing statistical tables and charts; collecting, compiling, organizing and interpreting data obtained from the conduct database; event planning and project management; advising the department head on workflow within the department; coordinating with allied efforts in other departments; and handling sensitive and confidential information with tact and discretion. Other duties as assigned.

Required Minimum Qualifications:

Bachelor's Degree and a minimum of four years experience in administrative staff work is required.

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Experience must have included the production of documents using word processing, spreadsheet, database, and presentation programs, internet, email, and calendaring software. Must have excellent customer service, organizational, written and verbal communication, and interpersonal skills, including the ability to work independently and ability to prioritize and execute multiple and continuing assignments. Must be able to present a calm and professional demeanor and have the ability to defuse situations with tact and diplomacy.

Preferred Qualifications:

Previous experience in a higher education/student conduct program setting and knowledge of disciplinary process, experience using and maintaining PeopleSoft, experience with a student conduct database, experience with case management.

Background Screening Statement:

A background check will be required.

Special Instructions to Applicants:

Upload a cover letter and a resume.

Closing Date: Open Until Filled Benefits:

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

• 14 Days of Annual Leave (increases with years of service)
• 15 Days of Sick Leave
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• & Much more

Salary:

Pay Range 12 (minimum: $51,069 maximum: $84,257) based on the University System of Maryland (USM) Pay Program.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours: Full-Time Type: Regular FLSA Status: Nonexempt Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation:

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at View phone number on us.fitly.work or MD TTY Relay Service View phone number on us.fitly.work between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.