Utility Coordinator

Join the Monument Team!

Monument is a full-service Real Estate and Right-of-Way consulting firm based in California. Our clients include Federal, State, and local agencies and engineering consulting firms. Monument’s remote workplace model has been a cornerstone of our success for years, allowing us to deliver exceptional results while maintaining a highly engaged and connected workforce.

Position Summary

The Utility Coordinator plays a key role in supporting transportation, infrastructure, and right-of-way projects by coordinating with utility companies, project teams, and clients to identify, track, and resolve utility-related issues. This position assists with utility conflict analysis, utility relocation coordination, utility records research, and project documentation to ensure project schedules, budgets, and regulatory requirements are met.

The ideal candidate is highly organized, detail-oriented, and comfortable working with multiple stakeholders while managing project information, schedules, and utility coordination activities.

Key Responsibilities

• Coordinate with utility owners, engineers, project managers, and clients to identify and resolve utility conflicts impacting project schedules and deliverables.
• Support the planning, scheduling, and management of Subsurface Utility Engineering (SUE) investigations and related deliverables.
• Conduct utility records research, obtain utility maps and plans, maintain utility contact databases, and track utility coordination activities.
• Assist with utility conflict identification and maintain conflict tracking reports throughout project development.
• Prepare and maintain project documentation, exhibits, reports, correspondence, meeting minutes, invoices, and related project records.
• Review utility company plans, specifications, cost estimates, agreements, and invoices for completeness and compliance with project requirements.
• Coordinate and communicate project needs, schedules, and requirements with utility owners and project stakeholders.
• Participate in project meetings, field reviews, and site verification activities as needed.
• Support the development of project scopes, schedules, budgets, and proposal materials.
• Ensure compliance with company quality standards, client requirements, and applicable federal, state, and local regulations.
• Maintain organized electronic and physical project files and records.
• While this is a remote position, employees are expected to maintain a work schedule that aligns with California business hours (Pacific Time) and be available for meetings, customer interactions, and team collaboration during those hours.

Required Qualifications

• Bachelor's degree, technical degree, or equivalent combination of education and relevant experience.
• Minimum 5 years of experience in utility coordination, transportation engineering, infrastructure projects, utility construction, right-of-way, or a related field.
• Understanding of utility coordination processes associated with roadway, transportation, or public infrastructure projects.
• Ability to read and interpret engineering plans, utility relocation plans, construction drawings, easements, deeds, legal descriptions, and other property-related documents.
• Strong organizational, problem-solving, and project coordination skills.
• Excellent verbal and written communication skills with the ability to interact effectively with utility companies, clients, contractors, and project teams.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.

Preferred Qualifications

• Experience coordinating utilities on transportation, roadway, bridge, or infrastructure projects.
• Familiarity with utility accommodation policies and utility relocation requirements.
• Knowledge of utility company standards, utility construction practices, and industry regulations.
• Experience reviewing utility agreements, reimbursement agreements, occupancy permits, and related contractual documents.
• Proficiency with AutoCAD, MicroStation, GIS, or similar design and mapping software.
• Experience identifying and documenting utility conflicts on engineering design plans.
• Construction scheduling, phasing, and utility relocation experience.
• Prior experience working with utility owners, government agencies, contractors, and public stakeholders.
• Understanding of right-of-way acquisition, easements, and property rights.