Administrative Specialist II

Description:

Administrative Specialist II

Campus Services

Georgia State University

Georgia State University is a vibrant community in the heart of Atlanta. At Georgia State University (GSU), we value the unique skills, perspective, talents, and passion that each employee contributes to its learning community. To work at GSU is to accept an invitation to participate in the growth and development of the internal and external community we serve!

WHAT MAKES GSU A GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners
• Professional development opportunities and mentorship.

Georgia State University is seeking an experienced Administrative Specialist II with excellent administrative skills to support GSU Campus Services . Under the general direction of the Campus Services Director of Administrative Services, the Administrative Specialist II performs administrative functions including, but not limited to, auditing and processing invoices, payment requests, purchase orders and departmental charges into the PeopleSoft Financials (Spectrum) and PantherMart systems.

DUTIES AND RESPONSIBILITIES:

* Generate requisitions and purchase orders, processes accounts payable vouchers and payment requests and prepare travel and expense reports for data into PeopleSoft Financials (Spectrum) and PantherMart systems for departments, including but not limited to Campus Services, Parking, Transportation, PawPrints, University Bookstore, Convocation Center, Mail Services, PantherCard IIT, Vending, Passports and Sustainability.

* Accurately record incoming checks into the Campus Services accounts receivable log for all Campus Services units. Assist with the reconciliation of any daily cashier reports from various Campus Services units and archiving them accordingly. Prepares invoices and customer billing for contractors, vendors and lease agreements as needed.

* Research and resolve discrepancies withing accounting records, related to customer or departmental inquires concerning refunds, commission disbursements, tenant payments, financial reviews and departmental charges. Provides administrative support by assisting with the processing of departmental charges, journal entries, bank depositions and financial reviews.

* Collect and gather documents for monthly drill down reviews as needed. Assist with various reception responsibilities and administrative duties as needed for the Vice President of Finance and Administration. Assist with the Parking Reconciliation report as needed. Assists Accountant II with the preparation of daily departmental deposits. Assist with the maintenance of accounts receivable records, including vendor/contractor lease files and deposits.

* Provide Customer Services and Cashiering Services as needed. Monitors compliance with applicable policies and procedures regarding record retention. Prepares various reports and provides assistance with copying, filing, and research for Director of Administrative Services.

* Promotes excellence in customer service. Provides general information regarding Campus Services units of operation as needed. Maintains work area in a neat, organized and professional manner. Performs other duties as assigned. In addition to other duties as assigned, this position may be cross-training to assist in other areas as needed throughout the year.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications:

Minimum Requirements:

• A Bachelor's degree in Business Administration, Accounting, or other appropriately related field or a high school diploma or GED and four years administration or accounting experience; or a commensurate combination of education, training and experience.

Preferred Hiring Qualifications:

* Experience in higher education or public sector environments

* Familiarity with financial systems such as PantherMart or Spectrum

* Strong analytical, organizational, and problem-solving skills

* Ability to communicate complex policies clearly and effectively

* Experience supporting senior leadership

Department: Campus Services Location: Atlanta Campus Shift: 8:30AM - 5:15PM Salary : $43,100 - $51,800 Pay Grade: 16 FLSA Status: Non-Exempt Job Type: Full Time (Benefits Eligible) Job Posting: 08/11/26, 2:36:57 PM Closing Date: 08/26/26, 3:59:00 AM Special Instructions:

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume
• Cover Letter (Recommended)

Georgia State University ValuesCOMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value StatementThe University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at Equal Employment OpportunityGeorgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.