Head Clerk

Position Details

Position Information


Recruitment/Posting Title
Head Clerk


Job Category
Staff & Executive - Administrative & Support - General


Department
RSDM - Finance


Overview


New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary


Rutgers, The State University of New Jersey is seeking a Head Clerk within the Rutgers School of Dental Medicine (RSDM) Department of Administration and Finance.

Under direction, the Head Clerk performs highly responsible clerical duties and services involved in receiving and disbursing money, issuing receipts and/or takes the lead in performing various cashiering functions in the absence of the Supervising Accountant.

Essential Duties and Responsibilities include the following:

• Receives and records cash, checks, and credit card transactions from clinic patients, Dental Stores and Faculty Practice.
• Receives and records electronic funds transfer (EFT) payments in Clinical Management Information System.
• Posts Cash, checks, CC, and EFT's receipts in Axium and Oracle Cloud Dental School receivable computer system.
• Assists in preparation of bank deposits made daily.
• Issues receipts for all transactions, including handwritten receipts as needed.
• May use one or more office machines in maintaining accounts and posting items.
• Posts journal entries to the General Ledger using the Oracle Cloud Financial System for all collection activities.
• Records and updates daily flow of various collections on the monthly report after posting to various accounts.
• Assists the Supervising Accountant with the collection of tuition and fees from Students throughout the year.
• Audits daily collections of cash, checks, and credit cards received from all departments.
• Processes all students' refunds at registration and throughout the school year.
• Assists students by answering all questions pertaining to tuition and fees.
• Assists Supervising Accountant with records management using Gimmel software for archiving.
• Collaborates closely with dental clinics, the Financial Office, Clinical Affairs, patient billing office to ensure accurate financial processing and exceptional patient service.
• Works closely with the Financial Aid office and Student Billing office to clear up any student financial issues.

FLSA
Nonexempt


Grade
185


Salary Details

Minimum Salary
28.470


Mid Range Salary
28.970


Maximum Salary
29.840


Offer Information


The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits


Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time


Working Hours
37.5


Standard Hours
37.50


Daily Work Shift
Day


Work Arrangement


This position requires a fully on-site work arrangement.

Union Description
Teamsters 97


Payroll Designation
PeopleSoft


Seniority Unit

Terms of Appointment
Staff - 12 month


Position Pension Eligibility
PERS

Qualifications


Minimum Education and Experience

• Three (3) years of progressively more responsible clerical experience is required.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Experience in processing student financial aid.

Preferred Qualifications

• Two (2) years of basic knowledge of networking environment using the following: Cash Receipts Database, MS Word, Excel & Access, AIS (Academic Information System) and Axium preferred.

Equipment Utilized

Physical Demands and Work Environment

PHYSICAL DEMANDS:

• Standing, sitting, walking, talking and hearing
• No special vision requirements
• Must be able to lift or exert force up to ten (10) pounds

WORK ENVIRONMENT:

• Office environment
• No significant exposures or noise levels

Special Conditions

Posting Details


Posting Number
26ST0064


Posting Open Date

Special Instructions to Applicants

Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)


Home Location Campus
Newark (RBHS)


City
Newark


State
NJ


Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: