Secretary

Job Description Terms of Employment: 12-MONTH Exemption Status: Non- Exempt AFSCME SALARY SCALE UA Grades 08-09

EDUCATION AND WORK EXPERIENCE

• High school diploma or General Education Degree (GED) required
• One to three years of administrative or secretarial experience preferred, preferably in a school system or educational setting.

QUALIFICATIONS

• Knowledge of Maryland homeschooling regulations, student enrollment requirements, and educational record-keeping practices preferred.
• Ability to read, interpret, and apply policies, procedures, legal documents, and state regulations related to homeschooling programs.
• Ability to communicate effectively with parents, students, school-based staff, community agencies, and state education officials.
• Demonstrated proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and database management systems.
• Ability to maintain accurate records and prepare detailed reports.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive student and family information.
• Demonstrates strong organizational skills and attention to detail.
• Ability to prioritize assignments and manage multiple projects with competing deadlines.
• Provides excellent customer service and responds professionally to inquiries and concerns.
• Demonstrates initiative and the ability to work independently while maintaining positive working relationships with staff and stakeholders.
• Strong written and verbal communication skills.
• Ability to analyze information, identify discrepancies, and resolve issues in a timely manner.
• Maintains a professional demeanor and upholds the values and mission of Charles County Public Schools.

ESSENTIAL JOB FUNCTIONS

• Serves as the primary point of contact for families seeking information regarding homeschooling requirements, procedures, and services.
• Coordinates and monitors homeschool enrollment, registration, withdrawal, and portfolio review processes which can include conducting portfolio reviews as needed.
• Maintains accurate records of homeschooling students and ensures compliance with local, state, and federal requirements.
• Reviews and processes homeschooling documentation submitted by parents and guardians.
• Corresponds with families regarding required documentation, deadlines, and compliance concerns.
• Collaborates with schools, Student Services staff, and other departments to ensure accurate student enrollment and withdrawal records.
• Maintains databases and generates reports related to homeschooling participation and compliance.
• Assists in the preparation of correspondence, presentations, memorandums, and reports for administrators and state agencies.
• Schedules conferences, meetings, and portfolio reviews with homeschooling families as required.
• Responds to telephone calls, emails, and written inquiries regarding homeschooling regulations and procedures.
• Assists parents with accessing school system resources and information related to homeschooling.
• Interprets and communicates policies and procedures to families, school personnel, and community stakeholders.
• Maintains confidential student records in accordance with applicable laws and regulations.
• Assists with department budget tracking, purchase orders, invoices, and other administrative functions as assigned.
• Coordinates mailings, informational materials, and outreach efforts related to homeschooling programs.
• Supports Student Services initiatives and special projects as assigned.
• Performs other duties as assigned by the supervisor.

ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTS

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk, and hear. Charles County Public Schools reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period. The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, or disability in its programs, activities, or employment practices. For inquiries, please contact Dr. Michael Blanchard, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 504 coordinator (employees/ adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; 301-932-6610/301-870-3814. For special accommodations, call View phone number on click.appcast.io or TDD View phone number on click.appcast.io two weeks prior to the event. Charles County Public Schools