Admin Assistant-Accounting Support AP/AR Back (Bilingual Only)

Job Description

Job Description

Admin Assistant-Accounting Support AP/AR Back (Bilingual Only)

Our Company

We are a group of forward-thinking construction professionals focused on delivering accurate and professional work while elevating the Latino community.

Through our companies under Viga Group (Casanova Investments LLC, Casanova Brick LLC, Casanova General Contractors LLC), we invest in properties, perform general construction, and specialize in multi-family siding installation.

With over 25 years in the construction industry, we are committed to continued growth across the Carolinas. Your Role

As a Receptionist / Administrative Assistant, you will handle day-to-day office operations while supporting administrative and accounting functions.

This role also includes serving as a backup for Accounts Payable (AP) and Accounts Receivable (AR), working closely with the Finance team and gaining exposure to business operations and accounting processes. Responsibilities

• Administrative / Office Duties

• Greet guests and manage front desk operations
• Answer and route phone calls
• Manage mail, supplies, and office organization
• Schedule meetings and maintain calendars

• Accounting & Financial Support

• Enter transactions into QuickBooks
• Match receipts and maintain records
• Maintain vendor records and W-9s

• Accounts Payable (AP) – Backup

• Assist processing vendor invoices
• Support payment preparation

• Accounts Receivable (AR) – Backup

• Assist tracking incoming payments
• Support invoicing and collections follow-up

Qualifications

Experience with QuickBooks or similar accounting software preferred.

Basic knowledge of Accounts Payable and Accounts Receivable required.

Strong attention to detail, organization, and communication skills.

Ability to work independently in a fast-paced environment.

Proficiency in Microsoft Excel, Outlook, and Word. Requirements

Bilingual (English & Spanish)

High School Diploma or equivalent

2+ years of related experience

Strong administrative and computer skills

Must be a Notary Public or willing to become certified within 30–60 days of hire.

Compensation Package

Location: Mint Hill, NC
Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Benefits include PTO, health insurance, 401(k), and more.

This role requires hands-on experience with QuickBooks, including Accounts Payable (bill entry/payment) and Accounts Receivable (invoicing/payment application). Candidates without this experience will not be considered.