Payroll Specialist (ADP Workforce Now)

Be sure to follow our LinkedIn company page! Please note this role requires proficiency in ADP Workforce Now. Approximately :60% of the time will be focused on payroll, the remainder will be supporting accounting. Vale Group, a nationwide specialized recruitment firm, has partnered with a company based in Tampa, FL (Westchase area), who is actively searching for an experienced Payroll Specialist to work onsite for an opportunity paying up to $75,000 per year, based on experience. This position blends end-to-end ownership of multistate pay cycles alongside day-to-day staff accounting work like ledger upkeep, period-end closing, and reconciliations. Ideal candidates bring practical ADP Workforce Now expertise, solid accounting fundamentals, and real enthusiasm for improving processes. Requirements of the Payroll Specialist: Practical experience managing payroll for employees spread across multiple states Solid grasp of core accounting work, including journalizing, period-end accruals, GL maintenance, and reconciling asset and liability balances Comfort turning raw pay and finance figures into clean, accurate summaries A track record of meeting recurring, time-sensitive deadlines with consistent precision Ideally 3+ years spent processing pay, accounting for payroll activity, or working in a corporate finance function Bachelor’s in Finance, Accounting, Business, or another relevant discipline is preferred; equivalent work history will also be weighed Payroll certification (FPC or CPP) is preferred, but not required Advanced Excel proficiency for analysis, tie-outs, and reporting Prior exposure to commission plans or 401(k) plan administration is a big plus Keen eye for detail, discretion handling confidential data, and an easy, team-oriented working style across HR, Finance, auditors, and outside vendors ADP Workforce Now (highly preferred), plus familiarity with timekeeping platforms Responsibilities of the Payroll Specialist: Run standard and off-cycle payrolls through ADP Workforce Now, including supplemental pay, bonuses, and commissions Validate timekeeping inputs, pay registers, withholdings, cash funding, and any exceptions before each cycle is finalized Book payroll entries and accruals, keeping reconciliations current with clean backup schedules Keep payroll-linked liability balances reconciled, covering taxes, benefits, wage garnishments, and 401(k) contributions Partner on monthly, quarter-end, and annual closings, owning designated GL accounts while explaining fluctuations Manage payroll’s piece of a self-directed 401(k) plan, covering elective deferrals, contribution tie-outs, and serving as the main contact for the plan administrator Serve as a go-to resource for outside auditors during annual financial, benefit plan, workers’ comp, and regulatory reviews Produce recurring management reports on staffing levels, OT, commission earnings, and overall workforce cost Investigate mismatches, resolve issues affecting pay or the books, and recommend process and control improvements Support as needed #J-18808-Ljbffr Vale Group