Contracts & Procurement Specialist

Description

COOK INLET TRIBAL COUNCIL, INC.

Job Title: Contracts & Procurement Specialist Department: Finance Reports To: Director of Self Determination Supervises: None FLSA Status: Exempt Pay Grade: E4 Job Type: Regular, Full-Time AKBCU: No ICPA: No

General Functions:

The Contracts & Procurement Specialist is responsible for managing the full lifecycle of CITC's procurement activities, including solicitation management, vendor risk assessment, the drafting and negotiation of contracts, agreements, and subawards, and assisting Department personnel in the management and delivery of outcomes to ensure agreement requirements are met in a timely manner. This position collaborates closely with the Legal and Finance departments to develop and implement procurement policies and procedures that ensure organizational compliance and fiscal integrity. The Contracts & Procurement Specialist plays a critical role in supporting CITC's operational effectiveness, enabling the organization to direct its resources toward developing opportunities that fulfill our people's endless potential.

Duties and Responsibilities:

• Manage the full lifecycle of outgoing subawards, contracts, and subcontracts from initiation through closeout, ensuring compliance with applicable regulations and organizational policies.
• Draft, negotiate, and finalize Requests for Proposals (RFPs), agreements, and contracts in coordination with internal stakeholders and external vendors.
• Conduct solicitation management activities, including developing solicitation documents, coordinating review processes, and facilitating vendor selection.
• Develop strategies to optimize cost/value while minimizing risk in the negotiation of contracts.
• Perform risk assessments of vendors and subrecipients, and monitor ongoing vendor performance and compliance throughout the contract term.
• Collaborate with the Legal and Finance departments to develop, implement, and update procurement policies and procedures that align with federal, state, and organizational requirements.
• Maintain accurate and organized procurement records, including contract files, vendor documentation, and compliance tracking materials.
• Coordinate with program staff and leadership to ensure procurement activities align with grant requirements, budgets, and organizational priorities.
• Review and interpret procurement-related regulations, including 2 CFR 200 (Uniform Guidance), to ensure organizational compliance in federally funded activities.
• Support internal and external audits by preparing and submitting required procurement documentation within established timelines.
• Identify and recommend process improvements to increase procurement efficiency, reduce organizational risk, and strengthen vendor accountability.
• Represent CITC professionally in vendor negotiations and external procurement-related communications.
• Perform all related duties as assigned.

Job Specifications:

• Strong knowledge of procurement principles, contract law, and federal grant regulations, including 2 CFR 200 (Uniform Guidance).
• Excellent verbal and written communication skills with the ability to draft clear and precise contracts, agreements, and correspondence.
• Strong analytical and critical thinking skills with demonstrated ability to assess vendor risk and interpret complex regulatory requirements.
• Demonstrated ability to manage multiple procurement activities simultaneously while meeting deadlines and maintaining accuracy.
• Strong organizational skills with exceptional attention to detail and the ability to maintain thorough and accurate records.
• Ability to work collaboratively across departments, including Finance, Legal, and program teams, using a team-based approach.
• Proficiency in Microsoft Office Suite, including Word and Excel, and relevant procurement or contract management software.
• General knowledge and understanding of the social, health, educational, and cultural needs of the Alaska Native and American Indian community.

Minimum Core Competencies:

CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.

Minimum Qualifications:

• Continued employment is contingent upon completion of satisfactory state and federal fingerprint criminal background check.
• Bachelor's degree in Business Administration, Finance, Public Administration, Supply Chain Management, or a closely related field. Relevant work experience may substitute for the education requirement on a year-for-year basis.
• Three (3) years of progressively responsible experience in procurement, contract administration, or a related field.
• Demonstrated experience drafting, reviewing, and negotiating contracts or agreements.
• Working knowledge of federal procurement regulations, including 2 CFR 200 (Uniform Guidance).
• Strong analytical skills with demonstrated ability to assess risk and apply sound judgment in procurement decisions.
• Ability to manage confidential information with discretion and maintain strict confidentiality.

Preferred Qualifications

• Experience in procurement within a nonprofit, tribal, or government organization.
• Experience managing subawards or subcontracts in a federally funded environment.
• Professional procurement or supply chain certification (e.g., CPPB, CPPO, CPCM, or equivalent).
• Familiarity with vendor risk management frameworks and tools.

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• May require prolonged periods of sitting at a desk and consistently working on a computer with repetitive motion.
• The need to occasionally move around the office to access filing cabinets, storage cabinets, and office equipment may be necessary.
• Must be able to lift up to 25 pounds occasionally by utilizing proper lifting techniques and working in a safe manner.

Disclaimer
The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.