Substitute Secretary/Substitute Clerical Asst. - $17.00 Per Hour

Secretary Elementary, Middle and High Schools

Qualifications: High school diploma. Experience with all computer applications.

Primary Function: To carry out all secretarial and clerical duties necessary for the smooth and efficient operation of the school office.

Report Level: Building Principal

Major Duties and Responsibilities:

• Receives and routes incoming calls and correspondence.
• Maintain official records and accurately complete reports from such records.
• Maintains a well organized up-to-date filing system.
• Operates all business machines necessary to complete reports and clerical work required in the operation of the office.
• Communicate with the public, co-workers, and administration tactfully, professionally and courteously.
• Complete routine office duties, including the processing and routing of forms and the updating and maintaining of files.
• Facilitate materials acquisitions and distribution while maintaining budget records.
• Schedule and confirm appointments, prepare agendas and handles follow-up activities as necessary.
• Prepare, transcribe, compose, and copy correspondence at the discretion of the supervisor.
• Arrange details of professional conferences, meetings and workshops.
• Completes tasks in line with supervisor(s)' priorities.
• Maintains smooth, accurate and efficient workflow.
• Works cooperatively. Uses time effectively (own as well as others).
• Develops alternative solutions to problems.
• Maintains office information in a confidential manner as required and appropriate.
• Uses computer to prepare documents accurately, efficiently, and in a timely manner.
• Arrives punctually to work.
• Performs other tasks related to the efficient operation of the curriculum office, as assigned by K-12 district supervisor(s) and/or Assistant Superintendent for Curriculum and Instruction.

Terms of Employment: 10 or 12 month position, HEA bargaining unit

Evaluation: Performance of this job will be evaluated annually in accordance with the provisions of the board's policy on evaluation of non-certified personnel

Hillsborough Board of Education