Business Office Coordinator

Assistant Director

We're seeking an organized, reliable, and compassionate Assistant Director to support the daily operations of our senior living community. In this role, you'll work closely with the Community Director, assisting with administrative, human resources, financial, and resident support functions that keep our community running smoothly.

What You'll Do:

• Support new-hire processes including paperwork, onboarding, training, and HRIS updates.
• Assist with employee scheduling, recognition programs, and disciplinary documentation.
• Post open positions, review applicants, and conduct interviews as appropriate.
• Prepare payroll and review accounts payable for Director approval.
• Manage billing processes including monthly rent collection, changes in services, insurance documentation, and Medicaid paperwork.
• Welcome and guide visitors, answer phones, and provide excellent customer service.
• Assist with resident tours, orientations, and move-ins.
• Prepare meeting minutes, distribute mail, and complete maintenance/housekeeping work orders as needed.
• Help plan employee appreciation events and community communications.
• Uphold confidentiality and comply with HIPAA regulations.
• Perform additional duties as requested by the Community Director.

What We're Looking For:

• Associate degree in Office Administration or related field preferred; equivalent experience accepted.
• At least 2 years of experience in an office or administrative setting required.
• Knowledge of accounting principles and HR practices preferred.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office and comfort with technology.
• Ability to make sound decisions, set goals, and solve problems.
• Commitment to serving seniors with compassion and respect.
• Must obtain and maintain a chauffeur's license within 30 days of hire (if required by state).

The Perks That Matter:

• Competitive salary and bonus opportunities
• Health, dental, vision, disability, and life insurance
• 401(k) with match
• Paid time off and flexible hours
• Employee assistance program and on-demand pay
• Career growth opportunities in a fast-growing company

About Jaybird Senior Living:

We provide seniors with the exceptional care they deserve, in an extraordinary living environment. Our communities offer seniors the freedom to enjoy each day as they see fit, with the right level of care and support; helping them approach life with renewed confidence and purpose.

Since 2004, we've created a culture where our staff can innovate and grow while our residents thrive and their families enjoy peace of mind.

The Minnesota Equal Pay for Equal Work Act requires employers in the state of Minnesota to disclose the following information. If the position applied to is not located in Minnesota, the following information may not apply. The base range represents the low and high end of the pay range for this position. Actual pay will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of our total compensation package for employees. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, we provide a variety of benefits to employees, including medical, dental, and vision insurance coverage, disability insurance, 401(k) with match, paid time off (PTO), Flexible hours for better work-life balance, Employee assistance program, on-demand pay.

We are committed to providing equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any kind, regardless of race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity, or any other protected characteristic under federal, state, or local laws.