Assistant to the Director of Bands

Assistant to the Director of Bands Hiring Department: Sarah and Ernest Butler School of Music Position Open To: All Applicants Weekly Scheduled Hours: 20 FLSA Status: Non-Exempt from FLSA Earliest Start Date: May 11, 2026 Position Duration: Expected to Continue Location: UT MAIN CAMPUS Purpose Responsible for performing advanced and complex administrative duties for the Director of Bands. This position is integral to supporting the Director’s daily operations and ensuring the consistent efficiency of all administrative and logistical functions. Responsibilities Manage scheduling, calendaring, and administrative tasks for Director of Bands. Prepare, maintain and submit entertainment, travel, and purchasing receipts in conjunction with the Senior Administrative Associate for budget and finance compliance. Coordinate travel logistics for Director of Bands, including booking airfare, hotels, car service, and other travel-related needs. Assist with travel coordination for ensembles as needed. Assist with administrative functions including correspondence, organization, and documentation management. Collect and compile information according to record‑keeping policies and procedures. Plan and manage events, working with vendors, the Longhorn Band Assistant Director, staff, faculty, and students. Includes scheduling of performances and event pre‑planning to post‑management. Perform related duties as required. Required Qualifications Bachelor’s Degree and at least 3 years of administrative experience, including one year at either the Administrative Assistant or Administrative Associate level. Proficiency with a computer, including Microsoft Excel and Outlook. Teamwork, effective communication, accuracy and attention to detail, initiative, service excellence, decision making and critical thinking. Preferred Qualifications Bachelor’s degree with five years of experience performing complex administrative functions. Experience maintaining a database. Proficiency in Excel and Adobe Acrobat. Familiarity with university policy and procedures. Experience with making travel arrangements and processing travel reimbursements. Demonstrated ability in managing complex responsibilities with minimal supervision. Salary $30,000, fixed‑rate (part‑time, 20 hours a week) Working Conditions Prolonged screen time Repetitive use of a keyboard at a workstation Use of manual dexterity Bending, stooping, and lifting items that weigh 25 pounds or less Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. #J-18808-Ljbffr The University of Texas at Austin