Program Support Assistant

The incumbent functions as a program and administrative assistant under the Activation Program Manager. Primary activities will support the Louisville – KY Replacement VA Medical Center Activation program. The Activation Program includes the development, planning, coordination, and activation of major construction and lease projects, as well as the deactivation and disposition of existing VA Medical Center facilities and properties. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement – 06/10/2026. Time‑In‑Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time‑in‑grade requirements by the closing date. For a GS‑06 position you must have served 52 weeks at the GS‑05 level. The grade may have been in any occupation, but must have been held in the Federal service. An SF‑50 showing your time‑in‑grade eligibility must be submitted with your application materials. If the most recent SF‑50 has an effective date within the past year, you must provide an additional SF‑50 that clearly demonstrates one‑year time‑in‑grade. Time‑In‑Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS‑05 in the normal line of progression for the occupation. Examples of specialized experience include, but are not limited to, responsibly establishing priorities for the accomplishment of the various responsibilities found within a multi‑disciplinary department, handling multiple and varied interruptions and unpredictable work assignments on a day‑to‑day basis, coping with pressure situations, frequent interruptions, and staff shortages, exercising judgment and discretion in handling sensitive and confidential matters, and demonstrating diplomacy, courtesy, and tact in dealing with physicians, staff, residents, and the general public. Experience with automated applications, including electronic mail and Microsoft Office products (Word, Excel, PowerPoint, SharePoint), and the laboratory document control system is required. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit Duties Provides administrative management for the Activation program – interpreting and applying administrative policies, developing or implementing policies, defining administrative requirements, and maintaining administrative systems. Oversees planning, preparation, and other duties related to Activation team meetings, including development and provision of meeting minutes. Collects program information from technical specialists. Enters and retrieves information from a variety of systems. Participates in the performance of manpower analysis, workload studies, or comparable work to meet the manpower analysis needs of the medical center. Provides insight and recommendation pertaining to administrative issues such as resource constraints, scheduling conflicts, and departmental limitations. Serves as liaison between the Activation Program and OIT on application issues such as VISTA, ePAS, YourIT, and LEAF. Performs other duties as assigned. Work Schedule: Monday‑Friday – 8:00am–4:30pm. Telework: Ad‑hoc only. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD40378A. Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized. #J-18808-Ljbffr