Bilingual Planner/Scheduler Admin Assistant

Job DescriptionJob Description

SUMMARY: Oversees and coordinates daily operations of the maintenance, with vendors and owners, which includes constant communication with property supervisors, property assistants and vendors; maintains inventory of keys, signs and other maintenance equipment stored in office. Serves customers by dispatching installation and repair services; maintaining records and provides excellent customer service.

Find out more about this role by reading the information below, then apply to be considered.

DUTIES AND RESPONSIBILITIES:

The following reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time as needed.

Regular and predictable attendance is an essential function of this position.

Open work orders; identify appropriate service provider; monitor service progress; redirect service providers for additional support, if necessary; notify supervisor of extraordinary problems.

Interfaces with appropriate staff/managers, vendors and owners (if necessary) to receive information regarding maintenance needs, ensures timely response to requests.

Documents actions by maintaining excellent records.

Monitors and maintains proper inventory levels

Maintain key control; assists with invoices

Work with Property Supervisor to ensure all fire and safety inspections are completed and any discrepancies corrected; ensures property is in compliance with all safety and sanitation policies, procedures, and regulations.

Establishes and maintains professional communication with vendors.

Schedule workflow with Residents, Vendors, and Property Assistants.

Keeps up to date on overall activities of vendors, makes thorough notes on any communication and identifying problem areas and taking corrective actions.

Performs other duties as assigned by manager.

Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.

Skills/Qualifications:

Two to four years related experience or equivalent

Must be bi-lingual;

Strong organizational, problem-solving, and analytical skills

Excellent written and oral communication skills

Ability to manage priorities and workflow

Possess a high energy level

Excellent documentation skills

Basic knowledge of ventilation/air conditioning, heating, refrigeration, electrical, plumbing, carpentry, painting, and other generally accepted maintenance skills

Excellent customer service skills

Commitment to excellence and high standards

Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm

Ability to work independently and as a member of various teams and committees

Excellent written and oral communication skills

Ability to deal effectively with a diversity of individuals at all organizational levels

Proven ability to handle multiple projects and meet deadlines

Strong interpersonal skills.

Good judgment with the ability to make timely and sound decisions

Creative, flexible, and innovative team player

Ability to understand any and all safety requirements and cautions

Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups.

Must be able to speak, read, write, and understand the primary language(s) used in the workplace.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to do the following:

Must be able to remain in a stationary position for prolonged periods of time

Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.

The person in this position frequently communicates with clients/customers/vendors regarding maintenance related issues/concerns and must be able to exchange accurate information in these situations.

The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

At times move packages, signs and equipment up to 30 pounds.

Interpret complex laws, regulations, and/or policies.

Coordinate multiple tasks simultaneously

Collect, interpret, and/or analyze complex data and information

Understand and respond to a diverse population.

WORK ENVIRONMENT:

Office environment.

Company DescriptionWell-established and growing property management company located in Long Beach, CA has an immediate opening for a Bilingual (Spanish) Planner/Scheduler Admin Assistant. xhqgsiq Company DescriptionWell-established and growing property management company located in Long Beach, CA has an immediate opening for a Bilingual (Spanish) Planner/Scheduler Admin Assistant.