Accounting /Admin Assistant

Essential Job Functions

ACCOUNTING ASSISTANCE

Responsible for data entry for NAV system. Print statements for sales customers. Send AR invoice history reports to sales staff. Process credit/debit memos. Review and respond to credit check references. Update (un)realized exchange rate gain/loss data and files. Update incoming wire reports and notify export customers. Update spoilage list. Process A/R checks for deposits. Post ACH and wire transfer deposits. Process A/P invoices for payment. Prepare and post prepaid expenses. Assist with monthly corporate card payments. Process broker commissions and update broker lists. Update Velocity Report as needed. Mail out payment checks, post ACH/Wire Transfer payments, and file invoices. Process phone/employee purchase orders and input inquiries and data into NAV. Reconcile individual customer payments from credit cards, PayPal, and Amazon deposits. Export sales data from accounting system to generate sales breakdowns and history reports by item. Update sales discounts and cost data. Update month-end sales data (sales breakdown, history by item, top customers, D2C sales list, etc.). Prepare quarterly consolidated financial statements. List vendors for 1099-MISC forms. Collect W-9 forms from new clients, suppliers, and vendors.

INVENTORY CONTROL ASSISTANCE

Reconcile incoming and outgoing reports with factory and warehouse reports, including units and expiration dates. Perform tasks to ensure accurate and efficient inventory control. Conduct end-of-month inventory reconciliations for manufacturing and warehouses. Apply costs to short code product files. Maintain current spoilage list. Update AP clearing files. Enter A/P trucking and warehouse invoices. Update freight capitalization files. Verify individual promotional orders.

ADMINISTRATIVE SUPPORT

Answer and route incoming phone calls. Greet visitors. Provide general administrative support such as mailing, scanning, faxing, and copying. Sort and distribute incoming and outgoing mail.

OTHER & MISCELLANEOUS

Seek continuous improvement in work processes for efficiency and cost reduction. Perform special projects and other duties as assigned by management. Maintain high ethical standards. Report irregular issues to management. Maintain good communication with management, staff, and outside contacts. Comply with company policies and procedures. Maintain a clean and safe work environment. Handle guest reception when needed. Qualifications Education & Experience Associate’s Degree (A.A.) from a two-year college or technical school, or equivalent combination of education and experience. #J-18808-Ljbffr Interplace, Inc.