Document Control Clerk

Document Control Clerk

Company: AISIN Texas

Location: Cibolo, TX

Position Summary

The Document Control Clerk supports document control activities by updating, formatting, and processing documents as directed. This role ensures documents are accurately revised, properly filed, and maintained in accordance with established procedures and guidance from management or document owners.

Position Responsibilities

• Function as the Document Management System clerk.
• Perform document control activities: create doc types, obtain approvals, and retain records.
• Provide guidance and training to staff regarding document control processes.
• Manage, track, and store documents and records with electronic and physical filing structures.
• Assist the team performing database entries, reports, compiling records, and filing documents.
• Assist in preparing documents for review, approval, or audits.
• Track and administer document updates and maintain revision integrity.
• Process document requests in a timely manner.
• Perform duties in conformance to appropriate safety and security standards.
• Lend support to ISO/IATF customer driven events.
• Update documents (procedures, forms, records, drawings) based on procedures and regulatory standards.
• Control revisions, formatting changes, and corrections to documents.
• Upload and file documents within designated document management systems.
• Distribute updated documents to appropriate personnel when required.
• Verify documents for completeness and formatting accuracy before submission.
• Archive outdated documents in accordance with instructions.
• Follow established document control procedures and workflows.

Required Skills and Abilities

• Proficiency in Microsoft Office, with an emphasis on Excel.
• 15 years of experience working with Microsoft Office.
• Excellent written communication skills in English.
• Excellent organizational and time management skills.
• Ability to ensure accuracy of data submitted for management review.
• Ability to create, follow, and maintain instructions and documents.
• Ability to understand, follow, and implement posted work rules and company procedures.
• Ability to interact and work as a team member at all levels of the organization.
• Ability to work weekends and holidays as needed.
• Ability to accept constructive feedback for growth and improvement.

Beneficial Skills and Experience

• Two-year degree preferred.
• Product knowledge preferred.
• Process knowledge preferred.
• Experience creating or updating work instructions, documents, or related records.
• Experience working with team members from multinational or cross-cultural backgrounds.
• Strong cooperation, teamwork, and relationship-building skills.

Education/Training/Certifications

• High School Diploma or GED required

Travel Requirements

• Approximately 0 %
• Must be willing and available to travel to such locations and with such frequency as is necessary and desirable to meet business needs.

Work Environment Requirements

• With reasonable accommodation:
• Must be able to operate a personal computer, telephone, and other office equipment.
• Must perform job duties onsite, when necessary, except those duties that are customarily or by their nature performed offsite (for example, offsite customer visits).
• Must be able to work effectively in a fast-paced environment.
• Must be able to work on multiple assignments at once, and complete assignments within deadline and budget (if applicable) with satisfactory quality.
• Must be able to operate as an effective team member.
• Must be committed to a high standard of safety and be willing and able to comply with all safety laws and all company safety policies.

Attendance/Work Hour Requirements

• Must maintain an acceptable attendance record.
• Must be willing and available to work weekends and holidays as necessary and desirable to meet business needs.