Purchasing Specialist

Overview Job Title: Purchasing Specialist Exemption Status/Test: Nonexempt Reports to: Director of Purchasing Date Revised: Dept./School: Business Services Primary Purpose Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders. Qualifications Education/Certification: High school diploma or GED Special Knowledge/Skills: Knowledge of procedures for purchasing and invoicing supplies and equipment Ability: To work with numbers in an accurate and rapid manner; to analyze and organize a complex filing system of bid-related documentation; proficient keyboarding and file maintenance skills; to use software to develop spreadsheets, databases, and do word processing; effective organizational, communication, and interpersonal skills Experience: ___ years clerical and accounting experience Major Responsibilities and Duties Purchasing Process bids and purchase orders as directed and in accordance with established procedures. Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts. Assist with the preparation of bidding documents, including notice and instruction to bidders, specifications, and proposal forms. Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed. Detect and resolve problems with incorrect orders, invoices, and shipments. Clerical Prepare and maintain vendor database and bidder lists. Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer. Compile, maintain, and file all reports, and other documents as required. Other Follow district safety protocols and emergency procedures. Supervisory Responsibilities None. Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress #J-18808-Ljbffr Princeton Independent School District