Receptionist/Administrative Assistant

Receptionist/Administrative Assistant

Park Ridge, New Jersey

About Grassi

After more than 40 years of business growth and industry change, Grassi has redefined what it means to be an advisor and accountant to today's businesses and individuals. Nationally ranked as one of the largest and fastest-growing accounting firms in the nation, Grassi is a leading provider of advisory, tax, and accounting services across key sectors including construction, architecture and engineering, not-for-profit, healthcare, manufacturing and distribution, financial services, real estate, and more. Several publications have ranked us among the top accounting firms to work for, highlighting our strength in work-life balance, culture, and wellness categories.

With over 550 employees and nine offices spanning the New York Metropolitan Area, Long Island, the Northeast, Florida, New England, and an international presence in Italy, we are strategically positioned to serve clients locally and globally. In 2023, Grassi became an employee-owned company by implementing an ESOP, establishing our independence and empowering our people to drive the firm's future success. The ESOP ensures that equity partners and all Grassi U.S. employees have the exclusive opportunity to own the firm's stock, making them integral to the company's future.

Job Summary

We are currently seeking a Receptionist/Administrative Assistant to join our team in our Park Ridge, NJ office location. This is a fully onsite position, offering an exciting opportunity to be part of a dynamic and growing firm.

As part of our Administrative Team, you will be expected to provide efficient and accurate support to the partners and staff to help provide the highest level of service to our clients. You must be able to work under pressure, be a quick learner and assume responsibility for timely delivery of work assigned to them. You should be self-motivated and work well independently while also recognizing the need to be a team player. This position will be based at the main reception desk and will serve as the primary point of contact for employees, clients, visitors, vendors, and callers to the Park Ridge office. Below is a list of responsibilities we have outlined, as always there will be ad-hoc projects that could come up throughout the year.

Responsibilities include, but are not limited to:

• Serving as the primary receptionist and remaining stationed at the main reception desk during scheduled working hours, except when coverage has been arranged
• Providing general administrative support to multiple departments and staff
• Answering phones and directing calls or inquiries appropriately
• Greeting clients, visitors, vendors, and employees in a warm and professional manner and promptly notifying the appropriate team member of their arrival
• Receiving, sorting, and distributing incoming mail, packages, and courier deliveries, and coordinating outgoing shipments
• Assisting guests with meeting room locations and coordinating basic hospitality needs, including beverages and meeting room readiness
• Preparing and processing engagement letters and related tax administrative documents
• Supporting office professionals with administrative tasks during busy season and throughout the year
• Processing expense reports and vendor invoices as needed
• Supporting the Admin Ticketing System and responding to office requests
• Ordering office supplies and coordinating catering for meetings and events
• Ensuring kitchen is well-stocked and organized each day
• Assisting with preparation of client deliverables, binders, and internal documentation
• Booking conference rooms and preparing meeting spaces
• Filing, scanning, copying, and faxing documents
• Performing ad hoc administrative projects and other duties as assigned
• Flexibility to work overtime during tax season deadlines and other peak business periods as needed

Qualifications

• High School Diploma required; Associate degree preferred
• Minimum of 2+ years of relevant experience (preferred within professional services environment)
• Excellent interpersonal, organizational, initiative, and leadership skills
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite and willingness to learn new software and systems
• Ability to manage multiple priorities in a deadline-driven environment
• Maintains a high level of professionalism and consistently demonstrates respect for others

Why Grassi?

Our firm is consistently ranked by Vault.com and the Best Places to Work group for our commitment to compensation, paid time off, work-life balance, culture and more. Some of the ways we accomplish this include:

Flexibility: Our work-life balance initiatives include generous paid time off, flexible "Dress for Your Day" dress code, telecommuting options, flex-time policies, and summer hours, enhanced by our Floating Summer Friday's program, which allows team members three extra Fridays off during the summer months in addition to their PTO.

Company Culture: Here at Grassi we are dedicated to creating an environment for our team members that is positive, productive, and aligns with our company's high standards of inclusivity, diversity, and equity. We work closely with our DEI Council and Grassi Women's Council to organize events throughout the year to bring the firm together for open dialogue and awareness of global diversity issues. Through our charitable initiative, Grassi Gives Back, we proudly support organizations such as Ronald McDonald House, Toys for Tots, Autism Speaks, Long Island Cares, and many of our nonprofit clients.

Benefits Package: Competitive base compensation with eligibility for a raise and bonus each June or December based on performance metrics and level. Medical, Dental, and Vision Insurance, employer contribution to life insurance, 401(k) plan, ESOP, and client and employee referral bonus program.

ESOP Owned: The ESOP ensures that equity partners and all Grassi U.S. employees have the exclusive opportunity to own the firm's stock, making them integral to the company's future. Unlike many other ESOPs, Grassi's is privately funded, with no outside investors or private equity firms involved in the plan.

CPA Incentive: Financial assistance toward the achievement of the CPA certification which includes the cost of the CPA study materials, CPA exam registration and sitting fees for all 4 parts (up to 2 x per part), plus the CPA application and licensing fees. Paid study time during work hours, additional paid time off to take your scheduled exam and a bonus paid upon passing the CPA exam.

Learning and Development: We offer Continuing Professional Education (CPE) opportunities, including both technical and soft skills training. These opportunities are available through internal courses and external programs led by well-known industry instructors, all at no cost to our employees.

Wellness Resources: Discounted gym memberships and various wellness initiatives and programs such as the CALM app that helps our team members lower stress, decrease anxiety, improve focus, and get more restful sleep.

Compensation for this role is determined based on a combination of factors, including but not limited to your relevant experience, skills, certifications, and geographic location. We strive to offer competitive, equitable pay, that reflects the value each team member brings to the organization. In addition to base salary, we offer a comprehensive benefits package that includes performance-based incentives, wellness and retirement programs, and opportunities for continuous professional development.

Salary ranges are provided to offer transparency and may vary depending on final candidate qualifications and local market conditions. Please find compensation information below for candidates residing in New York.

New Jersey ranges are from $65,000 $75,000