EXPERIENCED ADMINISTRATIVE COORDINATOR/ASSISTANT

Experienced Administrative Coordinator/Assistant Located In Oradell, NJ

Monday Thursday 9am-5:30pm & Friday 8:30am-5pm

This is an onsite position - not a remote position

Salary $35,000 to $45,000 base salary (depending on experience)

***Please be advised we do not offer health benefits as we are a small company****

An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers.

***An ability to multitask, manage complex schedules, and meet changing fast-paced deadlines is essential to the position****

Objectives of this role

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
• Coordinate internal and external resources to expedite workflow
• Oversee and achieve organizational goals while upholding best practices
• Must be flexible to be able to work outside normal business hours as per business demands

Responsibilities

• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
• Coordinate domestic and international travel arrangements for employees
• Maintain filing system, contact database, employee list, and inventory
• Order and oversee office supplies and food deliveries for group meetings
• Additional duties assigned as needed

Required skills and qualifications

• High school diploma or equivalent
• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems

Preferred skills and qualifications

• College degree or equivalent
• Previous success in office management
• Experience managing budgets and expenses
• Experience developing internal processes and filing systems
• Comfortable handling confidential information

Job Type: Full-time

Pay: $35,000.00 - $45,000.00 per year

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative assistant: 2 years (Required)

Ability to Commute:

• Oradell, NJ 07649 (Required)

Ability to Relocate:

• Oradell, NJ 07649: Relocate before starting work (Required)

Work Location: In person