Spanish Bilingual Administrative Assistant

Virtual Management Services is seeking a motivated and detail-oriented Spanish Bilingual Administrative Assistant to support daily administrative operations and client communication efforts. In this role, you will assist with managing schedules, coordinating appointments, handling emails and documentation, and providing administrative support in both Spanish and English. The position focuses on organization, communication, and multitasking to help ensure smooth business operations, with training provided to support your success in the role.

Communication Skills

Organization

Attention to Detail

Reliability & Accountability

Responsibilities Provide inbound phone support by answering and managing incoming client and prospect calls

Conduct outbound follow-up and outreach calls to leads and existing clients

Schedule, confirm, and manage appointments and calendars

Manage and organize emails, including sorting, prioritizing, responding, and summarizing communications

Update and maintain accurate client records in CRM systems such as AMS and Vertafore

Track leads and coordinate timely follow-ups

Provide Spanish-speaking support for clients and prospects when needed

Assist with general administrative and operational tasks as assigned Must Have Fluent in both English and Spanish (written and verbal)

Previous experience in administrative support, virtual assistance, customer service, or similar roles

Strong phone communication and interpersonal skills

Excellent organizational and multitasking abilities

Experience using CRM platforms and productivity tools

High attention to detail and ability to work independently

Reliable internet connection and a quiet work environment Preferred Qualifications Experience working in a remote or virtual office environment

Experience with AMS, Vertafore, or insurance-related systems

Proficiency with Google Workspace, Microsoft Office, and calendar management tools

Strong problem-solving skills and ability to handle confidential information professionally What's great about this role? Be part of an ambitious, high-performing remote team that values excellence

Work on impactful projects where your contributions truly matter

Grow in a fast-paced environment that encourages initiative and innovation

Expand your expertise by working with diverse clients and industries

Strengthen your professional skills through real-world challenges

Take ownership of your work with the autonomy to make things happen What We Offer

At Virtual Management Services, we cultivate a high-performance remote environment built on trust, accountability, and professional excellence. Team members are given strategic responsibilities and the autonomy to contribute meaningfully to business growth while operating within clear standards and structured systems. We are committed to long-term development, providing opportunities to expand your expertise across industries, refine your leadership capabilities, and build a sustainable, upward career path within a forward-thinking organization.

100% RemoteAttractive salary package.

HMO

HMO Reimbursement Benefit Upon Regularization

Annual Bonus

Guaranteed annual bonus as part of your compensation package.

Tuition Fee Reimbursement

To support your continued learning and professional growth

Certain benefits and perks are exclusively available to virtual professionals based outside of the United States.

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