Grant Management Specialist (Executive I)

Job Requisition ID: 57507 
Opening Date: 09/15/2026
Closing Date: 09/29/2026
Agency: Department on Aging
Class Title:  EXECUTIVE I - 13851 
Skill Option:  None  
Bilingual Option:  None
Salary: Anticipated Starting Salary: $6135, Full Range: $6135-$8790
Job Type: Salaried
Category:  Full Time  
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  RC062 Technical Employees, AFSCME
Merit Comp Code: 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

About the Agency

The MISSION of the Illinois Department on Aging is to serve and advocate for older Illinoisans and their caregivers by administering quality and culturally appropriate programs that promote partnerships and encourage independence, dignity, and quality of life.

As a State of Illinois employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental, and vision plans
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Option pre-tax programs – Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits, please follow this link.

Position Overview

We are seeking a detail‑oriented professional with experience supporting complex grant activities. Ideal candidates have a proven ability to manage multiple grants simultaneously with exceptional accuracy and attention to detail. A strong understanding of governmental accounting, program budgeting, personnel administration, statistics, and procurement is highly valued. Experience with Amplifund or comparable grant management software is also preferred. This role is well‑suited for individuals who thrive in structured environments and are committed to maintaining high standards in grant management and compliance.

Essential Functions

• Under direction of the Older American Services Program Manager, determines cash needs based on grant obligation and administrative needs for Area Agencies on Aging (AAA) to accurately analyze monthly Cash Requests.
• Collects, compiles, and enters financial information into computerized spreadsheets, including Excel, and other database programs to increase the efficiency by which information is retrieved.
• Analyzes and tracks programmatic outcomes.
• Develops, prepares, reviews, and compiles specific data for performance reporting for Federal and State funded programs.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Requirements

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration.
• Requires one year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Specialized Skills

• Requires one (1) year of experience conducting grant management.
• Requires one (1) year of experience performing advanced functions in MS Excel such as VLOOKUP, HLOOKUP, INDEX + MATCH, pivot tables, power queries, macros, or VBA.

Preferred Qualifications

• Prefers one year of experience managing multiple grants simultaneously with an error rate less than 1%.
• Prefers one year of experience conducting advanced features in MS Excel or similar software such as VLOOKUP, HLOOKUP, INDEX + MATCH, Pivot Tables, Power Queries, Macros, or VBA.
• Prefers two years of experience demonstrating knowledge of the principles of governmental accounting, program budgeting, personnel, statistics, and procurement.
• Prefers previous or current use of Amplifund or equivalent grant management software.

Conditions of Employment

• Requires the ability to pass a criminal background check.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.

***The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:30am - 5:00pm Monday-Friday
Headquarter Location: 1 Natural Resources Wy, Springfield, Illinois, 62702
Work County: Sangamon
Agency Contact: Nick Gilmore
Email: View email address on us.fitly.work
Phone #: View phone number on us.fitly.work
Posting Group: Social Services

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• View email address on us.fitly.work
• View email address on us.fitly.work