Executive Assistant

Morgan Stanley Executive Assistant Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm’s employees serve clients worldwide including corporations, governments, and individuals from more than 1,200 offices in 43 countries. As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethics. Morgan Stanley can provide a superior foundation for building a professional career, a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture. Job Responsibilities: Support Executives and their teams for Administrative needs Telephone coverage, answer phones, take accurate messages, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed, for bankers and colleagues Heavy client interaction with high-level executives; act as liaison with clients and their assistants Maintain executive calendar as needed; schedule meetings, conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues Coordinate all related conference room needs, including any catering, audio/videoconference set up, with Receptionist Coordinate client dinners & outings, as needed Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange using agency and online services, international data on corporate mobile Prepare all itineraries Coordinate expense reimbursement, with the FID Expense team, on a timely basis Process invoices for Vendors, Conferences, Sponsorships, Client dinners and Charity events Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind Maintain filing system, correspondence, documents and personal files for Managers Navigate Firm’s resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services Open and distribute Managers’ mail, sort and prioritize; arrange messenger and overnight package services Train new hires and temporary workers, on phones and all office routines/policy/procedures Provide backup support for colleagues during vacation/sick days, and assist their managers as needed, with phone coverage and other office needs Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area Handle personal work as directed. Required Skills and Personal Attributes: Excellent communication, writing, judgment, and problem-solving skills Strong attention to detail as well as solid organization/time management skills Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues Able to work in a fast-paced environment and handle multiple tasks concurrently Flexible to supporting different groups Other Requirements: College Degree Preferred or Relative Corporate Experience preferred (5+ Years of Experience) Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts Other applications helpful include Concur, Excel, PowerPoint and internet Solid typing skills (60+ wpm) Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements Reports to: Office Manger Hours: 7:30 AM – 6:00 PM WHAT YOU CAN EXPECT FROM MORGAN STANLEY: At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste into your browser. Expected base pay rates for the role will be between $95,000 and $105,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs. Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences. For more information, please visit: At Morgan Stanley, we advise, originate, trade, manage and distribute capital for people, governments and institutions, always with a standard of excellence and guided by our core values. Morgan Stanley is dedicated to providing first-class service to our clients, in a way that reflects our commitment to creating a more sustainable future and fostering stronger communities around the world. In each line of business, we strive to demonstrate our belief in the power of transformative thinking, innovative strategies and leading-edge solutions—and in the ability of capital to work for the benefit of all society. What We Do