Senior Executive Administrative Assistant (Remote)

Senior Executive Administrative Assistant (Remote)Dallas, Texas, United StatesAbout the JobChanging the world through digital experiences is what Gainwell's all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!The OpportunityWe are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. A positive attitude and excellent communication skills are a must! What you'll do:Daily administrative and business support for Sr. Directors on the Product Specialist teamHeavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholdersAttend key meetings, take notes and circulate follow-up as necessaryArrange associated business travel and submit expense reportsCoordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projectsAbility to travel occasionally to provide on-site support at events/conferencesAbility to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressureRegularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as neededContinually improve the administrative process for greater efficiencyWhat you'll need to succeed:5+ years of experience in coordination, administrative, or operations capacityExperience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentialityExpert knowledge of computer technology, including MS OfficeDemonstrated ability to quickly turn around projects with polish and accuracyExtremely organized with ability to juggle multiple/complex demands in a fast-paced environmentWork effectively with minimal direction, take initiative, and follow throughProven ability to assess and prioritize conflicting demandsMust handle confidential information with integrity and exercise discretionHighly organized with strong communication and writing skillsEagerness to network with other Executive Assistants at Gainwell and cooperate as a worldwide teamAbility to work well with all levels of management, staff, and outside contact