Contracts Specialist

About Vanir

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

Job Description

The Contracts Specialist is responsible for the preliminary review, drafting, editing, and processing of company’s contracts, including but not limited to prime, subconsultant, and joint-venture agreements. Facilitates the contract review process with Project Directors, Area Managers, Finance, Project Operations and Legal Counsel. Supports marketing proposal activity, providing review of sample prime contracts with owners.

Essential Duties & Responsibilities:

• Reviews and analyzes all professional consulting services contracts to ensure compliance of all contract terms and conditions with industry standards
• Identify and escalate contractual risks to inform Legal Counsel to propose mitigation strategies use pre-approved language modifications for negotiations.
• Facilitates internal contract review process
• Collaborates with Contract Administrators to ensure incorporation of any necessary revisions to contract prior to signature
• Ensures that all necessary elements of contract are included prior to distribution, including any supplemental forms or insurance requirements
• Coordinates execution of approved contracts
• Provide guidance on contract requirements during bidding and procurement processes
• Maintains accurate contract logs on CobbleStone
• Maintains contract status reports

Minimum Qualifications:

• Bachelors Degree in business, legal studies, construction management or JD preferred (no license necessary)
• 2-5 years of experience in contract administration, preferably in construction management, engineering, or architectural industry
• Familiarity with key contract types
• Knowledge of key issues related to public contracting, contract terms, and pricing
• Exceptional written and verbal communication skills are required
• Ability to work both independently and as part of a team
• Ability to properly and efficiently manage projects and other functions as assigned within area of responsibility.
• Must possess time-management skills needed to manage multiple projects with varying deadlines
• Proficiency with Microsoft Office Suite products is required
• Experience with Cobblestone Systems for contract lifecycle management preferred.
• Provide all services and objectives to ensure the quality of Vanir’s services
• Perform other duties as required

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

How to Apply

If you're interested in working for Vanir please visit our website to learn more and to apply online at

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Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

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Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

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