Bilingual HR Administrative Assistant

Job Description

Job Description

Job Title: Bilingual HR Administrative Assistant

Industry: Non-Profit / Human Services

Location (city, state): Bethesda, MD (Fully In Person)

Assignment Type: Contract-to-Hire

Pay: $20–$25/hour (based on experience)

Work Schedule: Full-time, in-office, Monday–Friday, 9:00 AM–5:00 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company: Our client is a well-established nonprofit organization serving individuals with developmental disabilities through a range of educational, residential, and employment support programs. With a workforce of 800+ employees, the organization is mission-driven and deeply rooted in community impact.

Job Description: This organization is seeking a Bilingual (Spanish/English) HR Administrative Assistant to support the Human Resources department and a member of the senior leadership team. This role acts as a key point of contact for staff and visitors, providing administrative and clerical support across recruiting, employee records, and day-to-day HR operations. The ideal candidate is patient, detail-oriented, and comfortable managing sensitive information in a fast-paced, people-focused environment.

Key Responsibilities:

• Support the recruiting team with interview scheduling and pre-employment testing coordination
• Handle data entry and document scanning for the applicant tracking system
• Conduct reference checks and employment verifications
• Follow up with new hires to ensure onboarding paperwork is complete
• Maintain and organize personnel files, including retention and secure disposal per policy
• Prepare offer letters and assemble new hire documentation
• Guide applicants and staff through the internal application process
• Track and report on the employee referral program to the Finance team
• Serve as front-line support for the HR department, including answering phones and routing inquiries
• Prepare monthly compliance reporting
• Assist with gathering documentation for HR audits and internal requests
• Update and maintain electronic and paper employee records
• Support employees with HR-related record change requests
• Communicate with staff via internal HR systems
• Perform additional HR support duties as needed

Qualifications:

• High school diploma required; actively pursuing or holding a degree in HR, Business, or a related field preferred
• Minimum 1 year of related administrative and/or HR experience
• Must be bilingual in Spanish and English (read, write, speak)
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); ADP experience a plus
• Strong multitasking and organizational skills with high attention to detail
• Ability to handle confidential information with discretion and professionalism

Perks: Supportive, mission-driven team culture with an emphasis on work-life balance; opportunity for potential permanent placement.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.