HR Operations Coordinator

Shelton Capital Management is currently hiring a Human Resources Operations Coordinator. The HR Operations Coordinator keeps our people processes accurate, confidential and on time, from onboarding through offboarding. About half of the role is HR operations: records, onboarding, benefits and payroll support, and compliance tracking. About 30% is recruiting coordination, from job postings through offer letters. The remaining 20% is light office coordination that keeps our Denver office running smoothly.

This role suits a detail-oriented organizer who handles sensitive information with discretion and enjoys being a go-to resource for colleagues.

This is a fully in-office position at our Downtown Denver office; remote or hybrid work is not available. The role is primarily desk-based and may involve occasionally lifting supply deliveries of up to 25 pounds, with reasonable accommodation available.

Key Responsibilities:

HR operations (about 50%)

• Coordinate new-hire onboarding: offer letter preparation, background checks, I-9 and E-Verify completion, first-day logistics, and orientation scheduling.
• Manage offboarding steps, including exit paperwork, benefits notices, and coordination with IT on equipment and system access.
• Maintain accurate employee records and personnel files, keeping confidential information secure at all times.
• Support payroll by collecting and verifying timesheets, new-hire data, and changes before each payroll cutoff.
• Assist with benefits administration, including enrollments, life-event changes, and employee questions, in coordination with carriers and brokers.
• Track required trainings, licensing or registration renewals, and annual policy attestations, and send reminders before deadlines.
• Help keep HR policies, the employee handbook, and required workplace postings current.
• Prepare routine HR reports such as headcount, turnover, and training completion.
• Respond to employment verification requests and general HR inquiries, escalating sensitive matters appropriately.
• Coordinate performance review cycles and maintain related documentation.
• Review employee expense reimbursements via Concur. Ensure expenses align with current policies.

Recruiting (about 30%)

• Partner with hiring managers to clarify role needs and draft or update job descriptions.
• Post approved openings on job boards, LinkedIn, and the company careers page, and keep postings current.
• Screen applications and conduct initial phone screens against agreed criteria.
• Schedule interviews, coordinate interview panels, and prepare candidates and interviewers.
• Serve as the main point of contact for candidates, providing timely, professional updates.
• Research, onboard and implement an applicant tracking system (ATS)
• Maintain candidate records and pipeline status in the applicant tracking system (ATS).
• Coordinate reference checks and prepare offer letters for approval.
• Track recruiting metrics such as time to fill, source of hire, and open requisitions.
• Support campus, referral, and other sourcing efforts as needed.

Office coordination (about 20%)

• Order and stock office and kitchen supplies within budget.
• Serve as the point of contact for building management, vendors, and deliveries.
• Greet visitors and manage visitor sign-in.
• Coordinate conference room scheduling, meeting setup, and occasional catering.
• Help plan small employee events and recognition activities.
• Process office-related invoices and track office expenses.
• Take ownership of additional tasks and responsibilities that are not otherwise assigned as needed to support the team and business operations.

Qualifications

Required

• 2+ years of experience in HR coordination, HR administration, or recruiting coordination.
• Demonstrated discretion handling confidential employee information.
• Strong organization and follow-through, with the ability to manage multiple deadlines.
• Clear, professional written and verbal communication.
• Proficiency with Microsoft 365 (Outlook, Word, Excel) and comfort learning new systems.

Preferred

• Bachelor’s degree in Human Resources, Business, or a related field.
• Experience with an HRIS, payroll platform, or applicant tracking system (ATS).
• Working knowledge of I-9 compliance and basic federal and Colorado employment requirements.
• Experience in financial services or another regulated industry.
• aPHR or SHRM-CP certification, or progress toward one.

At Shelton Capital Management, we combine the best traits of a large institutional firm—experience, sophistication, and a range of investment solutions—with the client–centric focus of an independent investment boutique. Our team of seasoned investment experts and dedicated client service professionals are focused on meeting the needs of all who put their trust in us, including financial advisors, individual investors, and participants in company-sponsored retirement plans.

The best candidate will be interested in developing a broad set of industry skills in a way that is only possible in a small organization. We are seeking candidates who enjoy helping others, looking to grow with the company and assume new responsibilities as the company expands. The position is based in downtown Denver, Colorado where Shelton’s primary offices are located.

We are committed to the success of our employees in their professional and personal lives. Shelton Capital Management offers a competitive base salary based on experience in the range of $58,000 – $68,500 annually. Total compensation package will include base salary, annual bonus potential, paid time off, employer matched 401k, plus the option for 100% paid healthcare, dental and vision benefits.