Special Projects Coordinator

Special Projects Coordinator

Lemuel Shattuck Hospital (LSH), operated by the Massachusetts Department of Public Health (DPH), is seeking a dynamic and experienced Special Projects Coordinator to support the Director of Planning & Project Management. This role serves as a key liaison among state and private agencies, coordinating stakeholder meetings, facilitating communication, and maintaining organized documentation to ensure projects remain on track and stakeholders are informed throughout the process. Duties and Responsibilities (these duties are a general summary and not all inclusive): Provides project coordination and administrative support to the Director of Planning & Project Management, including support for special projects, initiatives, and task forces such as the Lemuel Shattuck Hospital (LSH) Site Transition Project. Leads internal hospital department relocation workgroups and coordinates activities among the Massachusetts Department of Public Health (DPH), Department of Mental Health (DMH), Department of Correction (DOC), LSH departments, and hospital vendors supporting key services, including Kitchen Services, Laboratory, and Dialysis. Collaborates with the Director of Planning & Project Management on change management activities for hospital-wide special projects, including, but not limited to, the LSH Relocation Project, New Electronic Health Record Project, Construction Projects, and Converged Network Project. Maintains organized project documentation and ensures appropriate document retention to support regulatory, accreditation, and compliance requirements. Maintains and updates the LSH Site Transition Project website and related project communications as needed. Develops reports, presentations, and other project materials to communicate project status, milestones, accomplishments, and emerging issues. Responds to inquiries and prepares and submits project-related data, statistics, and reports to external agencies as required. Tracks project milestones, deliverables, and deadlines; monitors progress and provides timely follow-up, reminders, and closed-loop communication with key stakeholders to support successful project completion. Responsible for the administrative functions of departmental and project meetings, including developing agendas, preparing meeting materials, compiling and submitting data reports, documenting decisions and action items, and distributing meeting minutes and follow-up materials to project participants. Coordinates meetings, site tours, events, and other project-related activities involving internal and external stakeholders. Identifies project resource needs and makes recommendations to the Director of Planning & Project Management based on ongoing project assessments and changing operational requirements.

Required Qualifications: Understands the principles, practices, and methodologies of project management. Demonstrates knowledge of general report writing, documentation, and information presentation. Leads others and coordinates their efforts to accomplish project goals and objectives. Exercises sound judgment in assessing situations, identifying priorities, and making appropriate decisions. Communicates effectively, both verbally and in writing, to convey information clearly and concisely and develop ideas in a logical manner. Utilizes computer technology and standard software applications to conduct research, manage databases, and prepare written documents and reports. Organizes large volumes of information while prioritizing and managing multiple projects and competing deadlines. Collaborates effectively with diverse groups of individuals and establishes productive working relationships across departments and organizations.

Preferred Qualifications: Familiarity with applicable regulations, requirements, and standards governing the Department of Mental Health (DMH), Department of Public Health (DPH), Department of Corrections (DOC), and Division of Capital Asset Management and Maintenance (DCAMM).

About the Lemuel Shattuck Hospital: Lemuel Shattuck Hospital is a fully Joint Commission accredited teaching facility that provides acute, subacute, and ambulatory care to patients referred by public agencies and private sector providers. Shattuck Hospital's services help economically and socially disadvantaged patients to get high quality, cost-effective care from a staff that respects their dignity. Located in the heart of Boston's Jamaica Plain neighborhood, the Shattuck Hospital includes 248 inpatient beds including 95 Psychiatric beds and 29 Correctional Health beds. In addition, the Shattuck has a full outpatient clinic with many specialties that offers treatment to patients of the Department of Mental Health as well as Department of Correction and House of Correction inmates and community patients. The Shattuck hospital is on the forefront of substance use disorder treatment including a Suboxone clinic serving 200 patients. In addition to direct medical services LSH hosts and supports an array of services located on the campus, serving patients struggling with addictions and homelessness.

Qualifications: First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* *Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! Title 101 CMR 23.00 ("Regulation") requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Official Title : Program Coordinator I

Primary Location: United States-Massachusetts-Boston-170 Morton Street

Job: Administrative Services

Agency: Department of Public Health

Schedule: Full-time

Shift: Day