Administrative Assistant

Job Description

Job Description

Part-time Receptionist We are assisting a Charlotte Corporate office in hiring a part-time receptionist. You will be the first point of contact for guest, vendors and incoming calls. Convenient location with many amenities. Hourly wage up to $25 an hour DOE Days: Monday, Wednesday and Fridays Responsibilities Include: Greets guests in a warm, professional manner and creates a welcoming environment for all visitors

Serves as gatekeeper for the front entrance verifies visitors, screens unscheduled arrivals, and controls access to office space

Answers and directs incoming calls to the appropriate parties

Keeps the front desk clean and organized; manages reception displays and camera feed

Manages conference room calendars

Handles conference room setup and cleanup; assists IT with presentation setup as needed

Maintains shared spaces (conference rooms, huddle rooms, break rooms) and coordinates catering and refreshments for meetings

Cleans non-commercial coffee equipment

Serves as Shipping Manager processes incoming/outgoing mail and packages, assists with company-wide shipping projects and creates FedEx labels

Serves as first contact for office vendors (janitorial, catering, maintenance)

Reports any cleaning or facilities issues that do not meet office standards

Provides light administrative support (filing, data entry, document prep) during front-desk coverage hours as capacity allows

Qualifications Minimum of 5 years of experience in a front-desk, reception, hospitality, or customer-facing role

Comfortable learning new technology

Working knowledge of Microsoft Office (Outlook, Word) and Adobe Acrobat required

Strong verbal communication skills and a polished, welcoming demeanor with staff, clients, and vendors

Highest degree of integrity, professionalism, and discretion, given regular access to the office and visiting clients