Administrative Assistant- Construction Office Hiring Now

Job Description

Job Description

Position Title: Construction Office Administrative/Marketing Coordinator

Location: Naples, FL

Job Type: Full-Time

Compensation Range: Commensurate with experience

BUILD LLC is a general contracting firm committed to building quality commercial and residential spaces that will stand the test of time. We are seeking an Administrative Assistant who will serve as the Front-Of-House contact at a construction company handling phones, visitors, and general administrative tasks to ensure smooth office operations.

Position Summary

The ideal candidate will play a dual role in ensuring brand management development and the smooth operation of our office, while providing administrative support to senior leadership and project managers. If you want to be a part of a collaborative team dedicated to providing a welcoming and professional environment from pixels to people, we want to hear from you.

Key Responsibilities

• Greet all visitors to the BUILD, LLC. headquarters and maintain a professional, welcoming office environment.
• Perform general office duties including calendar management, scheduling, data entry, and physical and digital filing.
• Maintain a clean, organized, and well-stocked office environment.
• Support front of house operations encompassing housekeeping items inclusive of watering plants, turning on & off visual displays, opening and closing Naples Headquarters Office, door signs for holidays, and maintain an elevated office appearance.
• Serve as the first point of contact for all incoming calls, emails, and inquiries, ascertain their needs and direct accordingly.
• Receive, sort, and distribute incoming mail and deliveries.
• Prepare outgoing mail, shipments, and courier packages.
• Manage conference room schedules and maintenance.
• Order and manage office supplies, kitchen, conference rooms, and copy areas.
• Support project coordinator with document preparation for Condominium Projects during construction season.
• Work closely with project coordinator in scheduling utility service providers according to project timelines.
• Assist project managers and superintendents with printing and retrieving plans.
• Perform other administrative duties as required.

Qualifications & Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and an interest in learning new systems.
• Exceptional written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong administrative skills with a high attention to detail.
• Familiarity with construction management software is a plus (e.g., ProCore).

BUILD LLC offers excellent benefits including

• Traditional and Roth 401(k) plans
• Paid time off
• Health insurance
• Dental insurance
• Life insurance
• Disability insurance
• Health Savings Accounts