HVAC Office Assistant

SOAVE MECHANICAL IS URGENTLY HIRING!

Join our fast-paced team and play a key role in keeping our operations running smoothly. We are looking for an Office Assistant. This position supports both office and warehouse functions-handling admin tasks, assisting with vendors and deliveries, and helping coordinate HVAC service operations. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a dynamic warehouse environment. The position also requires the ability to lift objects over 40 pounds when receiving deliveries from vendors. If you're organized, reliable, and thrive in a hands-on environment, we want to hear from you!

Essential Duties and Responsibilities:

• Demonstrates strong knowledge of HVAC systems, terminology, and industry practices.
• Assists with coordinating HVAC service calls, scheduling, and dispatching technicians.
• Maintains accurate service records, work orders, and equipment documentation.
• Supports HVAC Service Manager with administrative and operational tasks.
• Communicates effectively with customers regarding HVAC service inquiries and appointments.
• Processes purchase orders, receives materials, and tracks HVAC inventory and parts.
• Coordinates warehouse duties related to HVAC equipment and supplies.
• Ensures proper documentation and compliance with HVAC company standards and procedures.
• Maintains organized electronic and hardcopy files for HVAC service and mechanical operations.
• Completes additional HVAC-related tasks as assigned by the HVAC Service Manager.

Apply Now!

We offer our employees a competitive benefit package that includes:

• Medical, Dental, and Vision Insurance
• Employer-paid Life, AD&D Insurance, and FSA's
• Short-Term and Long-Term Disability Insurance
• 401(K) Retirement Plans with Company Match
• Vacation, Sick, and Personal Time Off
• Paid Holidays
• 24/7 Employee Assistance Program (EAP)
• Employee Referral Bonus's
• Legal Shield/ID Shield
• Training and Development through Paycor

Soave Mechanical is an equal opportunity employer and is committed to providing a safe and drug-free workplace for all employees and applicants without regard to race, religion, color, sex, age, national origin, creed, ancestry, mental or physical disability, gender identity/expression, military status, marital status, pregnancy or breastfeeding condition, height, weight or genetics or any other categories protected by applicable law.