ADMINISTRATIVE ASSISTANT/OFFICE MANAGER

Job Summary

We are seeking a dynamic and highly organized Office Admin to join our team! In 

this vital role, you will be the backbone of our daily operations, ensuring the 

smooth and efficient functioning of our office environment. Your proactive 

approach, exceptional organizational skills, and friendly demeanor will help foster 

a welcoming atmosphere for the team, owners, and visitors alike. This position 

offers an exciting opportunity to develop your administrative expertise while 

supporting a vibrant team dedicated to excellence.

Responsibilities

• Manage front desk operations, greeting visitors and directing them 

appropriately with professional phone etiquette

• Maintain all Accounts Receivable

• Operate multi-line phone systems to handle incoming calls efficiently and 

route messages accurately

• Maintain organized filing systems, both physical and digital, ensuring easy 

retrieval of documents

• Perform data entry tasks using Microsoft Office with precision and speed

• Alert to expenses, invoices, and financial records

• Support calendar management and scheduling for appointments as needed

• Provide exceptional customer support by addressing inquiries promptly and 

courteously

• Conduct clerical tasks such as proofreading documents, preparing reports, 

and managing correspondence

• Oversee office supplies inventory and coordinate procurement to ensure 

smooth daily operations

• Maintain a clean, organized workspace that promotes productivity and 

professionalism

• Prepare, deliver and upload Board Documents

• Assist in the Sales and Rental Department

• Other duties as delegated by Management

Skills

• Strong customer service interaction, helpful by nature, HOA setting 490 lots.

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, 

Excel)

• Excellent organizational skills with the ability to prioritize tasks effectively in 

a fast-paced environment

• Previous office management or administrative experience is preferred; 

clerical experience is a plus

• Exceptional phone etiquette with experience managing multi-line phone 

systems

• Strong typing skills with high accuracy; familiarity with data entry 

procedures

• Ability to proofread documents meticulously for clarity and accuracy

• Outstanding customer service skills with a friendly, professional demeanor

• Effective time management skills to handle multiple responsibilities 

simultaneously

• Previous experience with Appfolio a plus

• Must be a team player

Join us in creating a positive, efficient office environment where your 

organizational talents can shine! This paid role is perfect for motivated individuals 

eager to grow their administrative career while contributing to a supportive team 

dedicated to excellence and being ”Simply the Very Bes