Student Life & SCSSI Program Specialist-Durham

University Program Associate (S)

North Carolina School of Science and Mathematics (NCSSM) a constituent of the University of North Carolina System, is a world-class public high school with statewide reach empowering academically talented students from every corner of the state to design their own future. We offer our Residential high school program in Durham and Morganton for juniors and seniors, our Online supplementary honors program, and individual virtual daytime Connect courses in partnership with local high schools, all tuition free. Our wide array of summer offerings for rising fifth- through 12th-graders includes free opportunities for in-state students alongside paid options for students from anywhere in the world. Specializing in science, technology, engineering, and math and embracing the fine arts and humanities, NCSSM has become the model for 18 such specialized schools around the globe since its founding in 1980.

Description of Duties: This position provides comprehensive administrative and programmatic support for the Division of Student Life and the Counseling Services department. Serving as the first point of contact for students, parents, employees, and external constituents, the role facilitates essential executive support, including travel, purchasing, and contracts, for the Vice Chancellor for Student Life and the Student Life division. Within Counseling Services, this role manages the SchooLinks college planning platform, coordinates over 50 annual university representative visits, oversees National Merit process and Tuition Grant administration, and handles daily reception and inventory needs. Additionally, this role serves as the logistical lead for major divisional events, such as the College Fair, UNC Showcase, Career Fair, and the annual Winter Holiday Dinner, collaborating with partners across the division to support wellness and Student Life programming. This position also plays a critical role in coordinating NCSSM SCSSI (NCSSM Student and Constituent Support Services, Inc.) program operations. Acting as the primary liaison for Durham club sponsors, academic competition sponsors, and January Term (J-Term) sponsors, this role processes financial transactions and supports sponsors in managing logistics and purchasing for student activities, competitions, and travel. Responsibilities include working with sponsors to develop budgets, collect funds, execute credit card purchases, secure airline and hotel accommodations, process check, advance, and reimbursement requests, and ensuring that all spending aligns strictly with SCSSI's 501(c)(3) guidelines to positively impact and support student and constituent programs and activities.

Management Preferences:

• Excellent communication, interpersonal, organizational, and problem-solving skills.
• Proficient knowledge of Google Workspace, including, but not limited to Gmail, Google Calendar, Google Docs, Google Sheets, Google Slides, etc.
• Ability to use and discover emerging technologies to improve the efficiency and effectiveness of data management and other current business and administrative systems.
• Ability to develop and maintain a positive rapport and communication with students, faculty, staff, team members, parents and external constituents.
• Strong organizational skills, communicate clearly, politely, and effectively demonstrating the ability to think creatively to assist in special events planning.

Minimum Education and Experience: Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred: At least 3 years of experience in a similar role or working in an academic setting.

EEO Statement: The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.