Assistant Project Manager

Job Description

Job Description

JOB SUMMARY:

Under direction, assists the project manager with plans, schedules, budgets, and managing construction projects and maintenance programs; coordinates and conducts research and operations analyses; inspects community facilities/projects ; and performs related work as required.

ESSENTIAL FUNCTIONS:

Assists the project manager with objectives, new or revised policies, operating problems and matters affecting the flow of work. Plans and implements new projects or maintenance programs in accordance with established objectives.

Performs research and analyses for projects. Evaluates specific issues and summarizes findings and conclusions. Develops specific recommendations; reviews data and conclusions with others; and prepares and presents reports to committees, boards or others as directed.

Assists with consultant selection by developing lists of potential Consultant firms, developing criteria and judging formats, preparing and transmitting the request for proposals, assisting in the review of written proposals, assisting in conducting interviews, evaluating candidates, and making recommendations.

Assists with the review of construction document submissions and provide written comments on the coordination by the consultant of the various disciplines, including architectural, structural, mechanical, electrical and plumbing. Develop a project schedule to include pre-construction and construction activities.

Under direction, prepares scopes of work and assists in specification preparation for request for proposals. Performs cost estimating in an effort to develop project budgetary costs; prepares reports and makes presentations on a variety of maintenance/construction related issues. Tracks project schedules and implementation processes, and assists on an as-needed basis with construction inspections.

Works closely with outside consultants and contractors who provide designs, studies, analyses and technical services for projects. Monitors contract compliance; oversees the schedule and budget for various contracted services provided to the Community relative to large programs and capital projects.  Plans, organizes and supervises the upgrade, maintenance, and repair of all mutual owned facilities. Implements capital improvement projects as approved by the Board of Directors.

Maintains a variety of records including those relating to contracts, budgets, project progress, requests for information, submittals, plans, specifications, engineering records and other technical materials. 

Gathers and analyzes a wide variety of organizational, financial, statistical, technical and procedural data from numerous sources. Documents data through the preparation of comprehensive work papers and performs field inspections for quality control of division activities or special projects.

Drives a vehicle to meetings, workshops, and other job related responsibilities.

Regular Attendance Required.  All duties performed on site for the Community.

Works effectively with co-workers, customers and others by sharing ideas in a constructive

and positive manner; listens to and objectively considers ideas and suggestions from others; keeps commitments; keeps others informed of work progress, timetables and issues; addresses problems and issues constructively to find mutually acceptable and practical business solutions; addresses others by name, title or other respectful identifier; and respects the diversity of our workforce in actions, words and deeds.

NON-ESSENTIAL FUNCTIONS:

Assist others in office with priority projects that impact the division, on an as-needed basis.

EQUIPMENT OPERATED:

Car, PC, printer, copier, fax machine, calculator, telephone and camera.

WORK ENVIRONMENT:

While performing the duties of this job, the employee is in a climate-controlled indoor office and normal outdoor elements.

DESIRABLE QUALIFICATIONS:

Graduation from an accredited four-year college or university with major course works in engineering, program management or equivalent combination of education and experience which produces the following:

·         Knowledge of the occupational hazards and safety precautions of the job.

·         Knowledge of computer and applicable software programs.

·         Knowledge of research methods and techniques.

·         Knowledge of methods of report and design document presentation.

·         Ability to coordinate the work of contractors in a manner conducive to full performance.

·         Ability to analyze and interpret research findings.

·         Ability to write and orally present clear and concise reports, scopes of work and specifications.

·         Ability to maintain effective working relationships with other employees, the public, contractors and consultants, and to deal with public relations problems courteously and tactfully.

·         Ability to effectively interpret design and construction documents and perform quality control checks of same.

·         Ability to multitask, remain flexible, prioritize and delegate appropriately.

SPECIAL REQUIREMENTS:

Possession of a valid California driver’s license.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to talk, hear, use hands and fingers to grasp, feel and reach.  Is regularly required to sit for long periods of time.

Occasionally carries, kneels, pulls, pushes, stoops, and lifts up to 30 lbs.

MENTAL REQUIREMENTS:

Reading comprehension, detailed work, confidentiality, problem solving, multi-tasking, analysis, read blueprints, training, reasoning, and verbal/written communication skills.

The above statements are intended to describe the general nature and level of work being

performed by people assigned to this job.  They are not intended to be an exhaustive list of

all responsibilities, duties and skills required of personnel so classified.

Village Management Services, Inc. provides professional management services to the community of Laguna Woods Village, the largest Southern California independent-living community for people 55 and older. The Village is built on 2,100 acres, features 12,736 homes and is home to about 18,000+ residents. Managing Laguna Woods Village is similar to managing a city. VMS, Inc.’s approximately 1,000 employees provide a wide variety of services to Village residents and maintain the community infrastructure. VMS, Inc. is a mutual-benefit, nonprofit corporation. Our commitment to quality and excellent customer service has made Laguna Woods Village one of the most emulated active retirement establishments in the country.

Company Description

Village Management Services, Inc. provides professional management services to the community of Laguna Woods Village, the largest Southern California independent-living community for people 55 and older. The Village is built on 2,100 acres, features 12,736 homes and is home to about 18,000+ residents. Managing Laguna Woods Village is similar to managing a city. VMS, Inc.’s approximately 1,000 employees provide a wide variety of services to Village residents and maintain the community infrastructure. VMS, Inc. is a mutual-benefit, nonprofit corporation. Our commitment to quality and excellent customer service has made Laguna Woods Village one of the most emulated active retirement establishments in the country.