Office Engineer

Office Engineer

KS Engineers, P.C. (KSE) is a mid-size engineering and construction management firm ranking in the ENR Top 500 for design and ENR Top 100 for construction management. With offices in NY, NJ, PA and CT, the firm provides construction management and engineering services to both public and private sector clients. KSE offers a full range of employee benefits, including medical, dental and vision insurances, a 401(k) plan, paid time off, Flexible Spending Accounts (FSAs), long- and short-term disabilities, and term life insurance. KS Engineers, P.C. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position: Office Engineer

Reports to: Project Manager/Resident Engineer

General Qualities:

• Proactive self-starter capable of setting a positive example for the staff.
• Provides technical support to the Project Manager/Resident Engineer.
• Strong document control and project coordination expertise
• Excellent written and verbal communication skills
• Detail-oriented with the ability to manage multiple priorities in a fast-paced environment
• Proactive, organized, and capable of driving tasks to completion with minimal supervision

Technical Responsibilities:

• Provide day-to-day technical and administrative support to the Project Manager/Resident Engineer to ensure successful project execution.
• Manage and maintain all project documentation and controls, including RFIs, submittals, change orders, and correspondence.
• Oversee and maintain accurate logs and tracking systems for RFIs, submittals, delays, and change orders to ensure compliance and transparency.
• Perform engineering quantity take-offs and calculations to support contractor payments and cost tracking.
• Prepare, review, and process monthly estimates, progress payments, and force account documentation.
• Review and validate inspection reports, field quantities, and cost data for accuracy and completeness.
• Support the preparation and submission of change orders, ensuring proper documentation and justification.
• Coordinate with NYCDDC, city agencies, contractors, and utility companies to facilitate project progress and resolve issues.
• Track and manage punch list items, ensuring timely completion and project closeout readiness.
• Assist in the preparation of as-built drawings and close-out documentation.
• Prepare progress reports, meeting minutes, and project updates for internal and client stakeholders.
• Ensure all documentation aligns with NYCDDC standards, project specifications, and regulatory requirements.
• Act as a key point of coordination between field and office teams, ensuring efficient communication and workflow.

Requirements

Educational Requirements:

Bachelor's degree in civil engineering or related field is required

Experience:

Minimum 5 years of experience in as office engineer or construction inspection or infrastructure project management

Prior NYCDDC experience is required

Certifications such as NICET III or IV are highly preferred

Physical Requirements:

Ability to sit at a desk for extended periods (often 6–8 hours a day).

Maintaining posture while working at a computer.

Short periods of standing or walking within the office (to printers, meeting rooms, etc.)

Professional Development:

Actively participates in professional development and training and licensing.

KS Engineers, P.C. is an EOE/AA/VEV/Disabled Employer. KSE will not discriminate on the basis of race, color, religion, creed, sex, national origin, marital status, age, disability, veteran status, citizenship status, or other status protected by law.