Event Operations & Staffing Coordinator

Help Build the Teams Behind Pittsburgh's Biggest Events Pay: Starting at $20.00/hour Schedule: Part-Time (20–30 hours/week) with the opportunity to grow into a full-time role. Do you love organizing people, solving problems, and making things happen? At Flyspace Productions, we're the team behind many of Western Pennsylvania's biggest festivals and live events—including Three Rivers Arts Festival, PicklesBurgh, Light Up Night, Oktoberfest, major concerts, corporate events, and community celebrations. We're looking for someone who thrives in a fast-paced environment, enjoys working with people, and gets excited about solving the daily puzzle of staffing amazing events. If you love variety, teamwork, and seeing your work come to life at incredible events, this might be the perfect job for you. What You'll Do You'll help recruit, schedule, and support the incredible people who make our events happen. Some days you'll be interviewing candidates and onboarding new employees. Other days you'll be building schedules, coordinating crews, solving last-minute staffing challenges, or working on-site to ensure events run smoothly. You'll work closely with our Operations, HR, and Event teams to keep everyone informed and every event fully staffed. A Typical Week Might Include Recruiting and interviewing Event Assistants, technicians, and seasonal staff Posting jobs and reviewing applications Scheduling employees for festivals, concerts, and special events using Lasso Coordinating onboarding and employee orientation Communicating schedules, updates, and staffing changes Filling last-minute call-offs and finding creative staffing solutions Coordinating vehicle assignments Working with multiple departments to ensure every event has the right people in the right place Supporting HR with employee questions and documentation Helping improve staffing systems and scheduling processes Working on-site at some of Pittsburgh's largest festivals and events Weekend On-Call Rotation During our busy season, you'll participate in a rotating weekend on-call schedule to help address employee call-offs, staffing gaps, and trucking needs. Weekend on-call benefits include: Weekend on-call stipend Overtime pay for any hours worked over 40 in a pay period Why You'll Love This Job No two days are ever the same. One week you may be helping staff a downtown festival with hundreds of employees. The next week you're interviewing candidates, improving scheduling systems, or helping coordinate crews for a major concert or corporate event. You'll play an important role in producing some of the region's most recognizable events while working alongside an energetic, supportive team. We're Looking For Someone Who Loves working with people Is highly organized Enjoys solving problems Can stay calm under pressure Communicates clearly and professionally Can juggle multiple priorities Takes ownership and follows through Likes improving systems instead of simply maintaining them Experience in event management, hospitality, staffing, recruiting, logistics, theater, operations, or project coordination is a plus—but attitude, work ethic, and organization matter just as much. Schedule & Work Environment Part-time (approximately 20–30 hours per week) Starting pay: $20.00/hour Opportunity to transition into a full-time position In-office training during your first month One in-office day each week after training Work remotely on weekends while serving in the on-call rotation Occasional on-site work at festivals and major events Flexible schedule that follows our event calendar Qualifications Two or more years of experience in administration, staffing, hospitality, recruiting, event coordination, or operations Excellent communication and organizational skills Comfortable learning scheduling and recruiting software Strong computer skills (Google Workspace experience preferred) Valid driver's license Why Flyspace? Flyspace Productions is one of the region's leading event production and management companies. Every year we help produce some of Pittsburgh's biggest festivals, concerts, corporate events, and community celebrations. If you're looking for a job where your work actually makes a visible impact—and where every week brings new challenges, new people, and exciting events—we'd love to hear from you. Join our team and help create unforgettable experiences across Pittsburgh. A Few Friendly Notes Before You Apply What to Expect We’ve done our best to outline the key responsibilities and expectations for this role, but like most things in our industry, the details can shift. This description should be seen as a general guide, which may be updated or modified from time to time, rather than a complete list. We’re a flexible team, and we hope you are too! We value adaptability and a collaborative spirit in our team.​ Work Eligibility In line with federal law, everyone we hire needs to be able to work in the U.S. and complete the standard employment verification paperwork when they join the team. This includes verification of your identity and eligibility to work for us. Everyone’s Welcome Flyspace is an equal opportunity employer. That means we don’t just welcome diversity, we celebrate it. We hire talented humans of all backgrounds and identities, and we’re committed to building an inclusive workplace where everyone can thrive. If you’re into respect, collaboration, and creativity, you’ll fit right in. Let’s Talk Money We believe in being upfront about pay. That’s why we include salary ranges or hourly pay expectations in all our postings, no guesswork required. While Pennsylvania doesn’t mandate this (yet), we think it’s the right thing to do. We also offer a great benefits package, starting on day one. Need Accommodations? Flyspace is committed to creating an inclusive and welcoming workplace and encourage people of all abilities to apply. We will do everything we can within reason to make sure that you are able to participate in the application process and that you are evaluated in an environment that best allows us to assess your skills. If you need reasonable accommodation during any stage of the application or hiring process, please let us know. We're happy to explore how we can support your access and success.