Hotel Payroll Specialist

Hotel Payroll SpecialistThe Payroll & Benefits Specialist supports day-to-day payroll and benefits administration across multiple properties. This role focuses on execution, data accuracy, and follow-through, ensuring payroll and benefits processes run smoothly while supporting compliance and reporting needs.This position works closely with HR, Finance, and external vendors, handling administrative tasks so senior leadership can focus on strategy and complex analysis.Key ResponsibilitiesSupport bi-weekly payroll processing, including data entry, audits, and pre-payroll validationsReview timekeeping records for accuracy and ensure proper coding across departments, positions, and propertiesFollow up with managers to resolve missing time, incorrect entries, and late approvals before payroll closeAssist with payroll adjustments including retro pay, bonus, OT corrections, and reimbursementsHelp process off-cycle payrolls, term checks, and special payments with proper documentationGenerate and review payroll reports to identify discrepancies and ensure payroll accuracy prior to finalizationValidate earnings and deductions to ensure they align with company policies and system limitationsAssist in maintaining accurate pay statements and support distribution of live checksAdminister benefit enrollments, qualifying life events, and eligibility updates in WorkdayComplete benefit reconciliations by the 15th of the following month, ensuring accuracy and timely submission for review and paymentProcess check requests and submit invoices for benefit payments within 5 days of receipt, ensuring accuracy and timely coordination with FinanceTrack leave of absence payments and follow up on benefit-related issues to ensure timely resolution and accurate processingSupport Open Enrollment/New Hire Onboarding processes including setup, employee communication, and tracking submissionsReview and track employee hours for ACA measurement, ensuring accurate eligibility status and supporting timely and accurate data updates to benefit carriersRespond to employee inquiries related to pay, deductions and benefitsAssist with tracking 401K deferrals and employer match data and preparing reports for vendors or auditsMaintain and audit 401K data including employee deferrals, loan repayments, and employer match to ensure accuracy and compliance per ERISA lawSupport data preparation for audits, year-end processing, and corrections such as W-2 or W-2C updatesMaintain and organize payroll and benefits records, ensuring documentation is accurate and audit-readyMaintain and organize filing systems by accurately filing payroll, benefits, and employee personnel documents in both binders and employee files, ensuring records are complete and easily accessibleCoordinate with vendors, payroll partners, and internal teams to follow up on routine requests and issuesRun standard and ad hoc reports to support HR, Acounting, and leadership data needsEscalate complex payroll or benefits issues while ensuring timely follow-through and resolutionPhysical Requirements:Regular travel between the corporate office and various hotel properties will be required. Candidates must have reliable transportation and possess a valid driver’s license.Ability to walk, stand and sit as required throughout the day.Must arrive to work well groomed, with pristine hygiene, and professional attire.Mental Requirements:Solid Spreadsheet skills (basic formulas, data cleanup, reporting)2 years’ experience as a payroll and/or benefits specialist preferredSupervisory experience preferredMust be effective in handling complex problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.Note this is only outline of responsibilities and can be changed and updated at any time and without notice at the discretion of the direct supervisor or executive management teamMust be able to listen, understand, and transcribe issues raised by co-workers and guests.Must be able to work and understand financial information and data, and basic arithmetic functions.Must maintain composure and objectivity under pressure.Must work well in stressful, high-pressure situation #J-18808-Ljbffr Keystone Hotel Group