Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Accounting Specialist

SEIU USWW

Accounting Specialist

The Accounting Specialist is responsible for managing accounts payable, credit card reconciliations, payroll accounting, banking activities, audit support, fixed asset accounting, employee reimbursement processing, and various human resources administrative functions. This position ensures timely and accurate financial transactions, maintains compliance with organizational policies and regulatory requirements, and provides critical support for payroll, employee onboarding, and annual audits.

Essential Duties and Responsibilities

Accounts Payable & Disbursements

  • Process check requests, ensuring proper budget coding, supporting documentation, and required approvals.
  • Issue checks and process payment requests on a timely basis, often under strict deadlines.
  • Process accounts payable transactions through checks, ACH payments, and vendor payment portals.
  • Prepare and coordinate overnight payment shipments through UPS and maintain shipping records.
  • Maintain filing systems for accounts payable documentation.
  • Monitor daily cash requirements and process bank transfers to cover issued payments.
  • Submit daily Positive Pay files to banking institutions.

Credit Card Administration

  • Review and distribute monthly credit card statements and transaction reports to cardholders.
  • Maintain transaction records for American Express and Wells Fargo credit card accounts.
  • Enter and reconcile credit card transactions within the accounting system.
  • Follow up on missing receipts and expense classifications.
  • Prepare year-end classifications for outstanding transactions.

General Ledger & Accounting

  • Prepare and post journal entries as required.
  • Maintain reimbursement schedules and process account reclassifications.
  • Process payroll journal entries and related cash transfers.
  • Perform monthly bank reconciliations for all bank accounts.
  • Monitor daily banking activity and reconcile deposit and disbursement accounts.
  • Maintain lease and rent schedules.
  • Prepare fixed asset schedules and calculate annual depreciation and accumulated depreciation.
  • Process year-end adjusting entries and auditor-requested journal entries.

Payroll Support

  • Process manual payroll checks when necessary.
  • Assist with payroll processing during payroll staff absences.
  • Coordinate overnight delivery of payroll-related payments.
  • Maintain accurate payroll accounting records and supporting documentation.

Audit & Compliance Support

  • Serve as a primary contact during financial audits.
  • Provide auditors with requested documentation, including invoices, bank statements, canceled checks, reconciliations, and supporting schedules.
  • Prepare audit confirmations and year-end accounting schedules.
  • Process and maintain annual 1099 reporting, including collection of W-9 forms.
  • Prepare annual environmental fee tax reports.
  • Complete and submit property tax filings and payments.
  • Ensure timely payment of secured and unsecured property taxes.

Human Resources & Employee Administration

  • Conduct in-person I-9 verification and onboarding activities when necessary.
  • Review new hire and rehire documentation for completeness and compliance.
  • Monitor onboarding completion and required employee training through HR systems.
  • Maintain I-9 files and employment authorization tracking records.
  • Process lost time forms, verify pay rates, review supporting documentation, and coordinate with organizers regarding missing information.
  • Maintain records of approved lost time forms and related payroll documentation.
  • Verify employee status as new hires or rehires and maintain related tracking spreadsheets.

Benefits Administration

  • Process health and welfare benefit payments, including COBRA-related payments.
  • Coordinate with employees, organizers, and benefit providers to ensure timely payment and enrollment processing.
  • Respond to benefit-related inquiries and route requests to appropriate personnel.

Telecommunications & Administrative Support

  • Perform monthly cell phone account reconciliations and expense allocations.
  • Create and maintain accounting class accounts as requested.
  • Maintain and distribute updated class account listings.
  • Distribute government notices and correspondence to appropriate departments and personnel.

Other Duties

  • Perform additional accounting, payroll, compliance, and administrative duties as assigned.
  • Support organizational operations by responding to urgent financial and personnel-related requests.

Qualifications

Required

  • Associate's degree in Accounting, Finance, Business Administration, or related field, or equivalent experience.
  • Minimum 3-5 years of accounting, accounts payable, payroll, or bookkeeping experience.
  • Experience with QuickBooks or comparable accounting software.
  • Strong knowledge of accounts payable, bank reconciliations, general ledger accounting, and payroll processing.
  • Proficiency in Microsoft Excel and Microsoft Office applications.
  • Ability to manage multiple priorities and meet strict deadlines.
  • Strong attention to detail and organizational skills.
  • Excellent written and verbal communication skills.

Preferred

  • Experience supporting audits and annual financial reporting.
  • Knowledge of payroll regulations, I-9 compliance, and employee onboarding processes.
  • Experience with BambooHR, Paychex, or similar HR/payroll systems.
  • Experience working in a nonprofit, labor organization, or multi-location environment.

Key Competencies

  • Financial Accuracy and Analysis
  • Time Management and Prioritization
  • Confidentiality and Professional Judgment
  • Problem Solving
  • Customer Service
  • Compliance and Regulatory Knowledge
  • Organization and Recordkeeping
  • Team Collaboration
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Accounting Specialist in Los Angeles, CA vacancy
  • $25 - $30 per hour

     ...Base Pay Range $25.00/hr - $30.00/hr Position Overview We are a busy, well‑established law firm seeking an Accounting Specialist to support our internal accounting operations. This is a full‑time, in‑office position based in Los Angeles, California, that plays a key role... 
    Suggested
    Full time
    Work at office

    Adamson Ahdoot LLP

    Beverly Hills, CA
    11 hours ago
  • $28 - $33 per hour

     ...opportunity to expand your skills and professional experience while collaborating with worldwide experts in water treatment. As the Accounting Specialist for Wastech Systems & Ovivo Electronics USA your primary duties will be to handle General Accounting tasks, inclusive of... 
    Suggested
    Hourly pay
    Minimum wage
    Full time
    Temporary work
    Local area
    Worldwide
    Visa sponsorship
    Monday to Friday

    Ecolab

    Los Angeles, CA
    4 hours ago
  •  ...Ecolab in the Los Angeles area seeks an Accounting Specialist to support Wastech Systems & Ovivo Electronics USA in general accounting, including bank reconciliations and Concur expense reporting. The role is full-time, hourly, based in Chatsworth, CA, with a 40-hour week... 
    Suggested
    Hourly pay
    Full time

    Ecolab

    Los Angeles, CA
    4 days ago
  •  ...Opportunity for advancement Paid time off Wellness resources Responsibilities Daily cost and revenue Auditing Record Inter-Company accounting transactions with other locations Trial balance maintenance, including Cash receipts and disbursement activities, and general... 
    Suggested
    Full time
    Contract work
    Flexible hours
    Weekend work
    Afternoon shift

    US Lion Travel

    El Monte, CA
    1 day ago
  •  ...A well-established law firm in California is seeking a full-time Accounting Specialist to manage internal accounting operations. Responsibilities include handling vendor payments, bank reconciliations, and maintaining financial records. Ideal candidates will have four... 
    Suggested
    Full time

    Adamson Ahdoot LLP

    Beverly Hills, CA
    4 days ago
  •  ...About the job Accounting Specialist Boutique firm seeking a dynamic, experienced Accounting Specialist to be based out of the Beverly Hills office. As an Accounting Specialist, you will be primarily responsible for supporting the day-to-day operational needs... 
    Work at office

    Novate Legal Search

    Beverly Hills, CA
    1 day ago
  • $70k - $75k

     ...Century Group is partnering with a client who is seeking a Payroll Specialist to join their team. This role will ensure accurate, timely,...  .../experience : HS Diploma required. Bachelor's degree in Accounting, Finance, Business Administration preferred. 5+ years of experience... 
    Work at office
    Local area

    Century Group

    Los Angeles, CA
    15 hours ago
  • $70k - $100k

     ...Accounting Specialist Los Angeles, CA General Matter enriches uranium. We are designing, building, and operating the world's lowest-cost enrichment services, here in the US. In the process, we are restoring America's ability to produce nuclear fuel to power AI, advanced... 
    Full time
    Work experience placement
    Internship
    Weekend work

    General Matter

    Los Angeles, CA
    4 days ago
  • $25 - $32 per hour

     ...Location: Woodland Hills, CA Work Arrangement: In-office A Day in the Life Works on a team to deliver comprehensive accounting services tailored to multi-generational client needs. Manages day-to-day accounting operations for clients, acting as an extension of their internal... 
    Hourly pay
    Work at office
    Local area
    Visa sponsorship

    Eide Bailly

    Los Angeles, CA
    1 day ago
  •  ...A federal service provider in Los Angeles is seeking a Senior Accounting Technician to support financial operations for a large federal agency. The role involves managing accounts payable, preparing financial reports, and ensuring compliance with federal regulations.... 
    Full time

    CGS Federal (Contact Government Services)

    Los Angeles, CA
    4 days ago
  •  ...Employment Requirements: JOB TITLE: Accounting Specialist DEPARTMENT: Accounting & Administration EMPLOYEE STATUS: Nonexempt WORK HOURS: 9am - 5pm Mon. – Fri. (Due to Covid-19, employees are required to come to office at least once a week temporarily) SALARY: Annual salary... 
    Permanent employment
    1 day per week

    Interplace

    Los Angeles, CA
    3 days ago
  • Eide Bailly in Woodland Hills, CA is seeking an accounting professional to deliver comprehensive accounting services for multi-generational clients in an in-office setting. You will manage day-to-day accounting operations, reconcile bank accounts, and prepare financial... 
    Work at office

    Colorado Railroad Museum

    Los Angeles, CA
    2 days ago
  • Process bi-weekly Payroll Process weekly Accounts Payable Process daily cash receipts Support accounts receivable, account reconciliations, data entry, filing, and bank deposits Provide timely and accurate reports and information as directed by the Finance Manager or Director... 

    Jobtailor

    Glendale, CA
    2 days ago
  •  ...of local U.S. beauty brands, bringing innovative and high-quality products to our customers. Job Summary We are seeking an Accounting Specialist to support the accuracy and efficiency of our financial operations. This role will focus on managing daily accounting transactions... 
    Local area
    Worldwide
    Flexible hours

    CJ OLIVE YOUNG USA

    Los Angeles, CA
    3 days ago
  • Relativity Space in Los Angeles is seeking an accounting professional to support vendor onboarding, accounts payable, and finance operations. You will maintain vendor records, process invoices, and help close the books with accuracy. This role offers exposure to US GAAP... 

    Relativity Space

    Los Angeles, CA
    2 days ago
  •  ..., hunger, and homelessness by offering immediate assistance and long-term solutions. Position Purpose and Summary The Accounting Specialist supports the Finance and Accounting department in the day-to-day operations of the organization's financial record-keeping.... 
    Full time
    Contract work
    Work at office
    Local area
    Immediate start
    Monday to Friday
    Day shift

    Hope The Mission

    Los Angeles, CA
    17 days ago
  • $60k - $70k

     ...Reference ID: Well767X Company: Pathway Capital Management Pathway Capital Management is seeking a detail-oriented and proactive Accounting Specialist to join its remote team. This full-time opportunity is ideal for professionals with a background in bookkeeping or... 
    Full time
    Remote work

    School Result

    South Gate, CA
    2 days ago
  •  ...tier property management, tailored concierge services, and a dedication to quality. We’re seeking an organized and proactive Accounting Specialist to join our team to support our financial operations, focusing on rental property accounting and reporting. Job Summary The... 
    Full time

    Living The Dream

    Los Angeles, CA
    4 days ago
  • AppleOne Employment Services is seeking an Accounting Specialist with Law office experience for a direct hire opportunity in Downtown Los Angeles. The ideal candidate has 3 to 5 years of accounting experience, enjoys a hands-on, team-oriented environment, and will gain... 
    Work at office

    AppleOne Employment Services

    Los Angeles, CA
    2 days ago
  •  ...Our Healthcare client is seeking an Accounting Analyst to join their company This person will be part of the Lease Accounting/Tax team. This is a publicly traded multi-unit radiology group that offers excellent growth potential! Role is based on site in West LA. ***This... 
    Temporary work
    Immediate start

    Talent Elite Group

    Los Angeles, CA
    4 days ago
  • $25 - $28 per hour

     ...The Accounting Analyst will provide day-to-day support to the Accounting team while also assisting with HR and payroll administration. Responsibilities include invoice processing, expense tracking, reconciliations, and transaction management in Stampli (including credit... 
    Hourly pay

    Anastasia Beverly Hills

    Culver City, CA
    1 day ago
  • $70k - $85k

     ...their fund operations rapidly and efficiently. The Management Company division of Standish Management is looking for a Sr. Accounting Specialist to add to our team! In this role you will do accounting for the management companies of various venture capital and private... 
    Work at office
    Local area

    Standish Management UK

    Los Angeles, CA
    3 days ago
  • LHH is seeking an Entry-Level Accounting Specialist based in Century City, CA, on a hybrid schedule. This position is perfect for recent graduates looking to gain hands-on experience in both Accounts Payable and Accounts Receivable. The ideal candidate will have a Bachelor... 

    LHH

    Los Angeles, CA
    15 hours ago
  • American AC Heat Plumbing in the Los Angeles area is seeking an accounting professional to join our growing team. The role covers accounts receivable, accounts payable, and GAAP-compliant accounting with QuickBooks Online. You will work closely with team members to ensure... 
    Hourly pay

    American AC Heat Plumbing

    Hawthorne, CA
    4 days ago
  • PlaneWave, Inc. is seeking an experienced Bookkeeping Professional to support day-to-day accounting and office operations. You will manage AP/AR, vendor setup in QBO, payroll data entry, and monthly closings while handling confidential information with accuracy. The role... 
    Work at office

    PlaneWave, Inc.

    Los Angeles, CA
    4 days ago
  • $70k - $85k

    Standish Management UK is seeking a Sr. Accounting Specialist in Los Angeles, California. This role involves performing accounting for management companies of various venture capital and private equity funds. The ideal candidate should have a Bachelor’s Degree in Accounting... 
    Work at office

    Standish Management UK

    Los Angeles, CA
    3 days ago
  • Visa Lighting An Oldenburg Group Company in Glendale, CA is seeking a cost accountant to manage cost standards, COGS, and inventory valuation. The role involves coordinating with Purchasing, Engineering, Marketing, and Sales to align on costs, pricing, and month-end close... 

    Visa Lighting An Oldenburg Group Company

    Glendale, CA
    1 day ago
  • $60k - $73k

    Standish Management, LLC is seeking an Accounting Associate in Los Angeles, California. The role includes handling accounts payable/receivable, maintaining general ledger, and preparing tax documentation. Applicants should have a Bachelor's Degree in Accounting or Finance... 

    Standish Management

    Los Angeles, CA
    1 day ago
  • Cabi Clothing seeks a hands-on Accountant to manage global fixed expenses, treasury, and audit support from our Los Angeles office. You’ll prepare timely reports, monitor budgets, and help strengthen internal controls while maintaining GAAP compliance in a fast-paced fashion... 
    Work at office

    cabi Clothing

    Los Angeles, CA
    1 day ago
  • $24 - $27 per hour

    Entry-Level Accounting Specialist (AP/AR) Location: Century City, CA (Hybrid Schedule) Pay: $24-$27/hour, depending on experience Position Overview A growing entertainment company in Century City is seeking an Entry-Level Accounting Specialist to join its finance team... 
    Hourly pay
    Internship
    Local area
    Flexible hours

    LHH

    Los Angeles, CA
    15 hours ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Accounting Specialist. Be the first to apply!