Secretary 9 (Management Assistant) Office of Business Development

Job Description This position serves as the management assistant and secretary for the Detroit Business and Workforce Engagement Manager. Serves as liaison between the manager, professional staff, administrative staff, other departments, public/private industry, department management, and employees. Performs administrative/secretarial functions for the Detroit Business and Workforce Engagement Section, which includes the Compliance Services Unit. Primary contact for out-of-state agencies seeking copies of certified firm information. Responsible for the primary review and intake of all certification applications, Small Business Program applications for completeness, and all correspondence/documents submitted to the Office of Business Development (OBD) Detroit, for the Disadvantaged Business Enterprise (DBE) program. Maintain intake databases and administrator of the FileNet data storage system (including digital images). Provides information pertaining to the DBE program to new and potential DBE’s federal, state, local municipalities, and other programs. Maintain records, prepare reports, and conduct correspondence related to the work. Job Description The "Salary" listed above is a range that reflects the minimum rate through the maximum rate of the Secretary 9 position. For Additional Information, Please See The Links Below Secretary 9 position description All about MDOT For information on benefits, visit or The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award. Required Education And Experience Education Educational level typically acquired through completion of high school. Experience Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8. OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7. Additional Requirements And Information View the job specification at: MDOT does not participate in E-Verify and does not sponsor visa applications. All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment. The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received. Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results. The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises. If you have questions related to this posting, please contact View email address on click.appcast.io. Accommodations If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy. State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award. Rewarding Work: State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems. Insurance Benefits: The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at Retirement Programs: The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available at Vacation and Sick Leave: Eligible full-time employees receive between 15 and 35 personal days and 13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions. Paid Parental Leave: Eligible employees can take 12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child. Paid Holidays: Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day. Bonus Programs: Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums. Military Pay Differential: Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual. Tax-Advantaged Programs: In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income. Student Loan Forgiveness: Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information to help determine if you could qualify is available from the U.S. Department of Education. Tuition Reduction: Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan. Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs. Alternative and Remote Work Schedules: Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek. Great Lakes and Great Times: Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer. Updated: 2/28/24 01 In accordance with federal law, all new employees must provide proof of eligibility to work in the United States within three business days of beginning employment. Can you, after employment, submit proof of your legal right to work in the United States? Yes No 02 SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school? Yes No 04 SECRTYA – Do you possess at least four years of office experience involving administrative support practices? Yes No 05 Do you possess a valid driver’s license? Yes No 06 Are you a current or former Michigan Department of Transportation (MDOT) employee? Yes No 07 Are you a current State of Michigan employee? State employees work for one of the departments that make up the government of the State of Michigan (e.g., Michigan Department of Corrections (MDOC), Michigan Department of Transportation (MDOT), etc.). Yes No 08 Did you attach cover letter and resume to your application? Failure to attach the required documents could result in being screened out from further consideration. Yes No 09 How many years of experience do you have drafting and proofreading documents/correspondence? If you have this experience, please ensure it is documented in detail in the work experience and/or skills section of your application and/or resume otherwise your application may be screened out of this hiring process. None Less than 1 year 1-3 years 3-5 years 5 or more years 10 How many years of experience do you have working with small business owners? If you have this experience, please ensure it is documented in detail in the work experience and/or skills section of your application and/or resume otherwise your application may be screened out of this hiring process. None Less than 1 year 1-3 years 3-5 years 5 or more years 11 How many years of experience do you have in conference and workshop planning? If you have this experience, please ensure it is documented in detail in the work experience and/or skills section of your application and/or resume otherwise your application may be screened out of this hiring process. None Less than 1 year 1-3 years 3-5 years 5 or more years 12 How many years of experience do you have in maintaining management calendars? If you have this experience, please ensure it is documented in detail in the work experience and/or skills section of your application and/or resume otherwise your application may be screened out of this hiring process. None Less than 1 year 1-3 years 3-5 years 5 or more years 13 MDOT - Where did you hear about this job? (Check all that apply) State of Michigan Website/NEOGOV or Governmentjobs.com LinkedIn College/University Career Services Office or website Twitter Facebook Indeed Career Search Engine (i.e. Monster, Careerbuilder) Michigan Works! Agency Career Fair GovDelivery Billboard Employee Referral Veterans Organization Government Jobs Diversity Jobs recruitics ZipRecruiter Other 14 MDOT - Have you participated in any of the following MDOT Workforce Programs? MDOT Youth Development and Mentoring Program MDOT TRAC Program MDOT Internship (Co-Op) Program Transportation Diversity Recruitment Program (TDRP) Internship MI Construction Career Days National Summer Transportation Institute (NSTI) Other N/A MDOT Capstone Internship Required Question #J-18808-Ljbffr State of Michigan